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- Tasks: Join us as an Accounts Payable Envoy, processing invoices and optimising our Purchase to Pay process.
- Company: RS Integrated Supply is a top provider of Integrated Supply Solutions for various manufacturing industries.
- Benefits: Enjoy hybrid work options, a supportive team environment, and opportunities for professional growth.
- Why this job: Be part of a dynamic team that values collaboration and continuous improvement while making a real impact.
- Qualifications: We seek detail-oriented individuals with strong communication skills and experience in high-volume transaction processing.
- Other info: Join a company that prioritises excellence and positive impact in the manufacturing sector.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Accounts Payable Envoy here at RS Integrated Supply, you will play a key part in carrying out all transactions and invoice processing in the Purchase to Pay (P2P) process in line with the service specification outlined in the Service Level Agreement (SLA) and internal procedures.
What you will be doing
Purchase to Pay (P2P)
- To organise own workload and ensure outputs are delivered in line with targets set within the Service Level Agreement (SLA).
- To develop constructive relationships with fellow Team members, the Shared Service Centre (SSC) and RSIS Client base.
- To assist the Accounts Payable Team Leader with identifying the efficient working of the Purchase to Pay (P2P) process and to help implement control measures and procedures to effectively operate these.
- To assist with the development and implementation of new ICT technology and systems to secure the continuing provision of services and process simplification.
- To contribute towards the monitoring and achievement of performance targets.
- To identify opportunities for improving the working practices and strengthening control measures within the team.
- To perform ad hoc duties as required by the Accounts Payable Team Leader and/or Accounts Payable Manager.
Accounts Payable
- To process invoices, invoice queries and credit notes according to accounting standards, performance standards and targets.
- To perform statement reconciliations for key and preferred Suppliers as appropriate for your area(s) of responsibility, ensuring timely receipt of volume credits.
- To assist with the timely clearance of the Goods Received Not Invoiced (GRNI) report as relevant to your area(s) of responsibility.
- To clear manual payments on the Supplier accounts as appropriate to your area(s) of responsibility.
- To monitor, investigate and recover where necessary debit balances for all RSIS activity.
- To assist in the resolution of invoice / Purchase Order (PO) mismatches.
- To assist in the resolution of legal notices received.
- To deal with accounts on hold on a timely basis and in accordance with performance targets.
- To ensure Suppliers are paid within the agreed payment terms within your area(s) of responsibility.
- To respond to all payment enquiries from Suppliers and colleagues within the agreed performance levels.
- To use technical expertise to resolve complex queries, verbal or written, or where necessary, to escalate as swiftly and effectively as possible.
Control and Procedure
- To comply with established controls both within your Team, the department and RSIS.
- To comply with statutory requirements and RSIS procedures.
- To adhere to process controls in order to improve the quality of service delivery.
- To follow the documented process and desktop procedures.
- To contribute and when required, participate within a group set-up specifically to seek and drive out opportunities, or implement agreed initiatives for continuous improvement.
- To deal with both written and verbal complaints from Suppliers, liaising as necessary with other functions to facilitate the appropriate resolution.
- To carry out such other duties which are consistent with the nature and responsibilities of the job role.
What do I need to be successful?
If you have the following skills and experience, we want to hear from you:
- The ability to work effectively under pressure and to strict deadlines within a rapidly changing business environment.
- The ability to deliver on Client expectations on a day-to-day basis.
- A positive attitude with the ability to deliver excellent Client experience and satisfaction.
- Strong attention to detail with a high level of accuracy.
- Intellectually strong with demonstrable problem-solving skills.
- Excellent verbal and written communication skills.
- Strong ICT skills with proficient use of Microsoft Excel.
- Proven experience of a high-volume transaction process, preferably within a Shared Service environment.
- Experience of ensuring quality standards are maintained alongside strong performance management culture.
- Experience of process and system improvement initiatives.
- Experience of developing and working towards Service Level Agreements (SLAs).
- Knowledge of SAP applications.
We are RS Integrated Supply.
Across the industrial design, manufacturing and maintenance worlds, we’re the digital destination for product and service solutions to help our customers with the maintenance, repair and operation of their businesses.
RS Integrated Supply is one of the world’s leading providers of Integrated Supply Solutions to manufacturing industries for the provision of MRO (indirect) products. Our portfolio consists of Procurement Services, Transactional Processing, Stores Management and Inventory Optimisation enabled by industry leading digital platforms. We deliver world class results to world class companies in industries such as Pharmaceuticals, Foods, Beverage, Automotive and Aerospace.
We are one team. We deliver brilliantly. We do the right thing. We make every day better. These are our values. They unite our c.9,000 global colleagues and differentiate us from our competition. They are a mix of how we work today and how we must step up for the future. Most importantly, it is one set of values shaped by our people, for our people.
Together, we can make great things happen. Aim for amazing and beyond.
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Accounts Payable Envoy employer: Rsgroup
Contact Detail:
Rsgroup Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Envoy
✨Tip Number 1
Familiarise yourself with the Purchase to Pay (P2P) process, as this is a key aspect of the role. Understanding how invoices are processed and the importance of adhering to Service Level Agreements (SLAs) will give you an edge during interviews.
✨Tip Number 2
Highlight your experience with high-volume transaction processing, especially in a Shared Service environment. Be prepared to discuss specific examples of how you've managed workloads and met deadlines in similar roles.
✨Tip Number 3
Showcase your proficiency in Microsoft Excel and any other ICT systems relevant to accounts payable. Consider preparing a brief demonstration or example of how you've used these tools to enhance efficiency in past positions.
✨Tip Number 4
Emphasise your problem-solving skills and client service orientation. Prepare to share instances where you've successfully resolved invoice discrepancies or improved processes, as this aligns with the responsibilities of the Accounts Payable Envoy role.
We think you need these skills to ace Accounts Payable Envoy
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Accounts Payable Envoy position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in accounts payable or high-volume transaction processing. Mention specific achievements that demonstrate your ability to meet deadlines and improve processes.
Showcase Your Skills: Make sure to showcase your ICT skills, particularly your proficiency in Microsoft Excel. Provide examples of how you've used these skills in past roles to enhance service delivery or process efficiency.
Craft a Strong Cover Letter: Write a compelling cover letter that reflects your enthusiasm for the role and the company. Use it to explain why you are a great fit for the Accounts Payable Envoy position and how you embody the company's values.
How to prepare for a job interview at Rsgroup
✨Understand the P2P Process
Familiarise yourself with the Purchase to Pay (P2P) process, as this is central to the role. Be prepared to discuss how you have managed workloads and met targets in previous positions.
✨Showcase Your Attention to Detail
Highlight your ability to maintain accuracy in high-volume transaction processing. Bring examples of how you've successfully handled invoice processing and reconciliations in the past.
✨Demonstrate Problem-Solving Skills
Be ready to share specific instances where you've resolved invoice mismatches or supplier complaints. This will showcase your problem-solving abilities and client service orientation.
✨Familiarity with ICT Systems
Since the role involves optimising ICT systems, mention any experience you have with SAP applications or similar software. Discuss how you've contributed to process improvements in previous roles.
