At a Glance
- Tasks: Coordinate office operations, support leadership, and manage logistics in a dynamic biotech environment.
- Company: Join RQ Biotechnology, a pioneering UK virology company focused on innovative health solutions.
- Benefits: Gain valuable experience, develop skills, and contribute to impactful projects in healthcare.
- Other info: Opportunity for growth in a collaborative and supportive workplace.
- Why this job: Be at the heart of a mission-driven team making a difference in viral disease prevention.
- Qualifications: Strong organisational skills and attention to detail; multitasking in a fast-paced setting is key.
The predicted salary is between 30000 - 36000 £ per year.
About us RQ Biotechnology Ltd is a UK-based virology company whose mission is to discover and develop long-acting monoclonal antibodies (LAAbs) against seasonal influenza with the goal of providing immediate, powerful and long-lasting protection against the risk of severe viral disease.
We have recently initiated pre-clinical development of our product candidate and are advancing research on a next generation product pipeline in parallel.
About the role The Office Coordinator plays a central role in ensuring the smooth day-to-day operation of RQ Bio by providing operational, administrative and organisational support across the business.
Reporting to the Corporate Services Manager, the role is responsible for coordinating a broad range of business operations, including office administration, facilities, meetings and events, travel, logistics and cross-functional operational activities, while also providing support to the leadership team.
Working closely with the leadership team, laboratory staff, external suppliers and other stakeholders, the Office Coordinator helps ensure that business operations are delivered efficiently, professionally and in line with company policies.
The role requires excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, collaborative biotechnology environment.
A proactive and solutions-focused approach is essential, together with a commitment to continuously improving processes and supporting the effective operation of the business.
Role profile Support the day-to-day management of the office and laboratory facilities by coordinating maintenance, engineer and contractor visits, liaising with Facilities and ensuring operational issues are resolved promptly and effectively.
Assist with visitor management, ensuring guests are welcomed professionally and meeting arrangements are coordinated effectively.
Provide proactive administrative support to the leadership team by managing and coordinating diaries as required, arranging domestic and international travel, preparing presentations, reports and meeting materials, and ensuring the efficient delivery of day-to-day leadership activities.
Manage leadership team expenses, ensuring timely and accurate preparation and submission of expense claims.
Provide administrative support for contract management activities, including maintaining contract management systems, coordinating agreement execution, supporting supplier onboarding, managing documentation and tracking contract renewals.
Provide administrative support to the wider team, including organising meetings, booking travel, coordinating conference registrations and supporting other business activities as required.
Coordinate meeting room bookings and virtual meetings, ensuring facilities, technology and meeting materials are prepared in advance.
Organise domestic and international shipments and other logistics services on behalf of the laboratory team, liaising with external providers as required.
Ensure the effective implementation and continuous improvement of the Company's Health
Office Coordinator employer: RQ Biotechnology Ltd.
At RQ Biotechnology Ltd, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. Our Office Coordinator role is pivotal in supporting our mission to combat viral diseases, offering employees the chance to contribute to meaningful research while enjoying a supportive environment that prioritises professional growth and development. Located in the UK, we provide a dynamic workplace with opportunities for continuous improvement and engagement across various operational functions, ensuring that every team member plays a vital role in our success.
