Legal Secretary - 6 month FTC in Bristol

We are now recruiting a Legal Secretary for our Bristol office. The successful candidate will provide high quality and efficient legal secretarial support to our fee earners.

Responsibilities

• Diary management of fee‑earners as required, using own initiative to arrange meetings and conference calls.
• Checking fee‑earner emails as required in their absence; responding where able, booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations.
• Making simple travel arrangements as required (e.g. booking train tickets and collating itineraries).
• Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions.
• Managing the workflow to DPD, Reprographics etc. and ensuring work returns within required timescales.
• Amending and formatting agreements/documents as required.
• Short pieces of copy‑typing and digital dictation as required.
• Carrying out PDF to Word conversions and vice versa.
• Collating all indexing on legal documentation and setting up files as necessary.
• Producing short, less complex PowerPoint presentations as required.
• Proof‑reading all documents to ensure the delivery of work of the highest quality.
• General correspondence as may be required from time to time.
• Insertion of business contact cards into Outlook and InterAction.
• Processing fee‑earner expenses on Chrome River in a timely manner.
• Liaising with Business Development, Marketing, Events and Finance teams to support specific team‑based tasks.

Knowledge, Skills and Experience

• High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint.
• Previous experience of working within a busy corporate environment.
• Excellent client care skills – ability to deal with queries from internal and external clients in a professional and polite manner.
• Excellent organisational skills – ability to take responsibility for own tasks and prioritise work calmly and efficiently.
• Highly developed communication skills – ability to communicate confidently and professionally with people at all levels.
• Flexibility and adaptability in meeting internal and external clients’ demands, including willingness to work additional hours if required.
• Growth mindset and commitment to lifelong learning to build knowledge and expertise.
• Deliver an internal and external client experience that exceeds expectations.
• Organised approach – planning, prioritising and using technology to work efficiently.
• Commercially aware – works to achieve the objectives of the team and firm.
• Collaborative and works effectively in a team; develops strong working relationships and delegates work effectively.
• Committed to being part of a supportive, inclusive and collaborative firm culture.

Diversity, Equity, Inclusion and Belonging

We are problem solvers. Whether in front of clients or behind the scenes, we need diverse collaborative thinking. Drawing on different experiences, backgrounds and perspectives enables us to solve problems creatively for clients. We treat everyone who applies to or works for the firm equitably and remove barriers to equal access. We are committed to inclusive, diverse and collaborative work culture.

Flexible Working

Flexible working that supports your commitments outside of work is an important part of our culture. We support this across all roles wherever possible.