At a Glance
- Tasks: Support the Events team by managing event logistics and ensuring smooth operations.
- Company: Join RUSI, the UK's leading defence and security think tank.
- Benefits: Full-time role with overtime pay and a commitment to diversity and inclusion.
- Other info: Dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be part of impactful events that shape public debate on global security.
- Qualifications: Strong organisational skills and a passion for event management.
The predicted salary is between 30000 - 40000 € per year.
Contract type: Full time, permanent, 37.5 hrs minimum per week. Overtime will be paid if the role holder is required to work outside these hours.
About RUSI
The Royal United Services Institute (RUSI) is the UK's leading defence and security think tank. Its mission is to inform, influence and enhance public debate on a safer and more stable world. RUSI is a research-led institute, producing independent, practical and innovative analysis to address today's complex challenges.
Main purpose of the role
The purpose of this role is to act as administration support to the Venue Operations and Events Director and the wider Events team.
Keys Tasks
- Oversee the end-to-end management of events on our online event management platform, from managing web copy and images for event promotion pages through to setting up tickets, managing and monitoring bookings, reviewing room capacities and checking delegate attendance is correctly logged.
- Ensure the master spreadsheet is kept up to date with all new events so the Venue Ops and Events Director can allocate new events to the Event Managers.
- Monitor event registration numbers and alert the Event Manager if the event has sold out or is not receiving many bookings.
- Monitor the completion of event information on the Elite booking system so the Venue and Events Manager can export and circulate the information for the weekly planning meeting.
- Process invoices so they are allocated to the correct event on Elite and then sent to Accounts.
- Liaise with the Multimedia Manager regarding holding slides, presentations, videos and the recording of events.
- Attend the weekly Function Sheet meetings and brief the Ops team on the requirements for the event.
- Oversee the Events and Reception email inboxes, ensure event invitations are sent to RUSI staff, send out event reminders and follow-up emails to delegates using our CRM and email platform and ensure volunteers are contacted regarding mic duty for events and conferences.
- Monitor and ensure stock levels for menu cards, tent cards and name cards etc. are maintained.
- Support the rest of the team with event registration and management of events on the day.
Equal Opportunity and Values
At RUSI you will be appreciated and valued. Our stakeholders, transactions, and projects are international and diverse, so we work hard to create inclusive teams that support our efforts and each other. We are committed to promoting equality and diversity in our workforce and employment practices and take reasonable steps not to unfairly discriminate in any way in our recruitment practices. We therefore encourage you to apply regardless of your socio-economic background, ethnicity, sexual preference, gender, or physical disability.
Application Process
To apply, please click on the apply button and follow the instructions. You will be asked to include: Your CV and a cover letter of no more than one page.
Closing date: 24th April 2026. Applications will be reviewed on a rolling basis, and the closing date brought forward if needed. Early application is encouraged.
Events Assistant in London employer: Royal United Services Institute
At RUSI, we pride ourselves on being an exceptional employer that values diversity and inclusivity within our dynamic work culture. As an Events Assistant, you will have the opportunity to contribute to meaningful projects in a prestigious think tank environment, while enjoying benefits such as paid overtime, professional development opportunities, and a supportive team atmosphere that fosters growth and collaboration.
Contact Detail:
Royal United Services Institute Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, especially those connected to RUSI. Attend relevant events and engage with professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with event management platforms and your knack for organisation. Make sure they see how you can add value to their team.
✨Tip Number 3
Be proactive! If you see an event that interests you, don’t wait for the job to be posted. Reach out directly to the Events team at RUSI and express your enthusiasm. A little initiative can go a long way!
✨Tip Number 4
Follow up after interviews! Send a quick thank-you email to show your appreciation for the opportunity. It’s a great way to keep your name fresh in their minds and demonstrate your professionalism.
We think you need these skills to ace Events Assistant in London
Some tips for your application 🫡
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Make sure to highlight your relevant experience and enthusiasm for the Events Assistant role. Keep it concise, ideally one page, and tailor it to reflect how you can contribute to RUSI's mission.
Polish Your CV:Your CV should be clear and well-structured. Focus on showcasing your skills in event management and administration. Use bullet points for easy reading and ensure it aligns with the key tasks mentioned in the job description.
Follow Application Instructions:Make sure to follow the application instructions carefully. Submit your CV and cover letter through our website as specified. Attention to detail here shows us you can manage the finer points of event coordination!
Apply Early!:Don’t wait until the last minute to apply! We review applications on a rolling basis, so getting your application in early increases your chances. Plus, it gives you peace of mind knowing you’ve secured your spot in the process.
How to prepare for a job interview at Royal United Services Institute
✨Know Your Events Inside Out
Before the interview, make sure you research RUSI and its events. Familiarise yourself with their past events and current projects. This will not only show your enthusiasm but also help you answer questions about how you can contribute to their event management.
✨Showcase Your Organisational Skills
As an Events Assistant, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or events. Be ready to discuss how you keep track of details, like managing spreadsheets or monitoring registrations.
✨Demonstrate Team Spirit
RUSI values teamwork, so be prepared to talk about how you work well with others. Share specific instances where you collaborated with a team to achieve a common goal, especially in a fast-paced environment like event management.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the types of events you might be working on or how the team collaborates during busy periods. This shows your genuine interest in the role and helps you gauge if it's the right fit for you.
