Colposcopy Co-Ordinator

Overview

This Coordinator role is in Gynaecology and Obstetrics, working mainly in the Colposcopy service. This is an exciting and varied role, working alongside the clinical team, secretarial colleagues and the Cancer Patient Pathway Manager. You will provide a comprehensive administration service to a multi-disciplinary team (MDT) in their allocated service. Working in association with the clerical teams you\’ll provide a central point of communication for patients, staff and external organisations.

Responsibilities

• Provide a comprehensive administrative service and support the operational activity across Gynaecology and Obstetrics.
• Coordinate and oversee administrative and secretarial processes in support of effective and efficient functions of the clinical team.
• Act as a contact point and liaise with clinicians, patients, medical and nursing staff and external agencies.
• Deal with telephone enquiries promptly, efficiently and sensitively, relaying messages where necessary and ensuring that any action is undertaken without delay.
• Produce letters under the direction of the medical staff to the GP and patients informing of the outcome of test results, ensuring these are distributed within defined timescales. Undertake any action required, e.g. making further appointments.
• Upload referrals and book appointments within appropriate target time frames.
• Ensure patients discharged from colposcopy clinic are recorded appropriately.
• Submit a Colposcopy Discharge List to CSAS weekly.
• Maintain and monitor outpatient lists to ensure patients comply with waiting targets in accordance with national guidelines and Trust patient access policy.
• Attend relevant internal/external meetings.
• Assist in preparation of the quarterly and annual KC65 returns.
• Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance service provision for all uses of the department.

Working for our organisation

At the RUH we put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone’s contribution in supporting the exceptional, person-centred care we pride ourselves on.

We are proud to be in the top 20 best hospitals to work for in the country. We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks – celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.

A culture of learning, developing and innovating runs throughout our organisation. We want to support you to thrive, taking your career to its full potential. We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We’ve even got a pool!

We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working in the historic city of Bath, learn about our extensive package of staff benefits, and read about how we’re providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.

Detailed Job Description And Main Responsibilities

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Person specification

Qualifications & Training

Essential criteria

• Post-GCSE qualification e.g. A level, Advanced apprenticeship, NVQ 3 or equivalent experience

Desirable criteria

• Typing qualification or experience

Knowledge & Experience

Essential criteria

• Demonstrable experience and knowledge of office and administrative processes
• Able to learn medical terminology and use this effectively as an integral part of the role.

Desirable criteria

• Experience within the NHS or similar health care setting
• An understanding of Referral To Treatment and Cancer Targets

Please note – Due to recent changes in UK immigration and visa rules applicants who do not currently have the right to work in the UK may not be considered unless an alternative right to work solution can be provided. Candidates requiring sponsorship (or will need sponsorship at the end of a current visa e.g. those with graduate visa\’s) should review the eligibility criteria on the gov.uk website before applying: Prove your right to work to an employer: Overview – GOV.UK

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Application numbers

This vacancy may close early if we receive a high number of applications. We strongly encourage you to complete and submit your application in good time to ensure it can be considered.

Documents to download

• Colposcopy Co-Ordinator Job Description (PDF, 296.4KB)
• Join the RUH (PDF, 1.1MB)

Further details / informal visits contact

Name Sorina Mihaila
Job title Gynaecology Admin Manager
Email sorina.mihaila@nhs.net

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Other

Industries

• Hospitals and Health Care