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For Companies At a Glance
- Tasks: Provide high-quality administrative support to senior management in a dynamic healthcare environment.
- Company: Join the RUH, one of the top 20 best hospitals to work for in the UK.
- Benefits: Enjoy a supportive culture, staff wellbeing programmes, and a beautiful location in Bath.
- Why this job: Make a real difference in patient care while developing your career in a compassionate team.
- Qualifications: Degree education or equivalent experience, with strong skills in Microsoft Office and diary management.
- Other info: Flexible, inclusive workplace with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
Overview
The Family & Specialist Services Divisional Leadership Team are pleased to offer an exciting opportunity for a 6-month internal secondment to the role of Personal Assistant for Family & Specialist Services. The post holder will ensure that necessary systems are in place to provide a responsive and efficient administrative, personal assistant and secretarial service to the senior Family and Specialist Services Divisional management team using their reason, intellect and judgement to manage own workload, make decisions and proactively deal with issues without reference to others. It is essential that the post holder undertakes the extensive duties with flexibility, initiative and enthusiasm and operates as an integral part of the Management team.
Main duties of the job
- Provide a high quality confidential and comprehensive Personal Assistant service to the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates in support of their extensive responsibilities.
- Act as a professional representative of the Division, reflecting the Trust’s values.
- Independently action documents for the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates; use analytical skills to draft letters and reports, ensure deadlines are met, follow up actions, prepare briefing drafts all to timescale.
- Act as a central point of contact for the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates for external and internal callers, making judgements regarding appropriate dissemination of key information.
- Ensure that flow of information between colleagues/departments/external organisations is maintained.
- Communicate and co-ordinate with hospital staff at all levels to deliver an effective and integrated service in support of the Trust objectives.
Working for our organisation
At the RUH we put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone’s contribution in supporting the exceptional, person-centred care we pride ourselves on.
We are proud to be in the top 20 best hospitals to work for in the country.
We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks – celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.
A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.
We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We’ve even got a pool!
We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working in the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we’re providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.
Detailed Job Description And Main Responsibilities
Please see attached job description for full details of the role and associated person specification. For further information, please contact Caitlin Ashman.
Person specification
Qualifications
Essential criteria
- Degree education and/or able to demonstrate equivalent training and experience
- Minute taking and audio skills
Desirable criteria
- Knowledge of key NHS terminologies
Knowledge
Essential criteria
- High proficiency in Microsoft Outlook, Word, Excel, PowerPoint and use of Internet
- Experience of complex diary management
- Experience of managing projects and delivering required objectives in line with deadlines
Desirable criteria
- NHS experience of working in a large organisation
- Project management
Please note – Due to recent changes in UK immigration and visa rules applicants who do not currently have the right to work in the UK may not be considered unless an alternative right to work solution can be provided. Candidates requiring sponsorship (or will need sponsorship at the end of a current visa e.g. those with graduate visa\’s) should review the eligibility criteria on the gov.uk website before applying: Prove your right to work to an employer: Overview – GOV.UK
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
- FASS PA JD 2025 (PDF, 557.9KB)
- Join the RUH (PDF, 1.1MB)
Further details / informal visits contact
Name Caitlin Ashman
Job title Personal Assistant to Family & Specialist Services
Email address caitlin.ashman@nhs.net
Telephone number 01225 825543
#J-18808-Ljbffr
Personal Assistant to Family & Specialist Services Division employer: Royal United Hospitals Bath NHS Foundation Trust
Contact Detail:
Royal United Hospitals Bath NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Family & Specialist Services Division
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the RUH and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the Family & Specialist Services Division. Understand their values and objectives, so you can show how your skills align with their mission during the chat.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at RUH.
We think you need these skills to ace Personal Assistant to Family & Specialist Services Division
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your relevant experience, especially in managing complex diaries and providing high-quality administrative support. We want to see how you can bring your unique skills to our team!
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office and any experience with NHS terminologies. We love seeing candidates who can demonstrate their analytical skills and ability to draft documents efficiently. Let us know how you’ve used these skills in past roles!
Be Professional and Personable: As a Personal Assistant, you'll be the face of our division. Make sure your application reflects your professionalism and ability to communicate effectively. Use a friendly tone while maintaining a level of formality that shows you understand the importance of the role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure it gets to the right people! Plus, you’ll find all the details you need about the role and our organisation there. We can’t wait to hear from you!
How to prepare for a job interview at Royal United Hospitals Bath NHS Foundation Trust
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in the Family & Specialist Services Division. Familiarise yourself with the key duties mentioned in the job description, such as managing complex diaries and drafting reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Skills
Be ready to discuss your proficiency in Microsoft Office and any experience you have with minute-taking and audio skills. Prepare specific examples of how you've successfully managed projects or deadlines in the past. This will highlight your ability to handle the extensive responsibilities of the position.
✨Demonstrate Your Initiative
The role requires flexibility and initiative, so think of instances where you've proactively solved problems or improved processes in previous roles. Share these examples during the interview to illustrate your capability to work independently and make sound decisions without constant supervision.
✨Emphasise Teamwork and Communication
As a Personal Assistant, you'll be a central point of contact for various stakeholders. Be prepared to discuss how you’ve effectively communicated and coordinated with colleagues at all levels. Highlight your understanding of the importance of maintaining a flow of information and how it contributes to achieving the Trust's objectives.
