Team and Office Administrator Reports to: Senior Manager, Team and Office Contract term: One-year Fixed Term Contract Hours: Full time The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907. Through our activities we help further our members’ and Fellows’ careers. We are looking for a motivated individual to join us as Team and Office Administrator, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work. The role will require someone who preferably has some experience of providing support and administration to a busy team and office, preferably within the charity/not-for-profit sector, who is flexible, has excellent time management and prioritisation skills, and is able work on their own initiative. therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook. This is a London based role and will be office-based. This is not available as a remote job. As Administrative Assistant RSTMH, your duties will include: Ensuring that all general, email, telephone and written enquiries are dealt with efficiently and promptly Supporting with the management of the RSTMH office and office processes, ensuring the space is kept clean and presentable, monitoring stock levels and assisting the team with office maintenance tasks Assisting with the management and promotion of the RSTMH meeting room Supporting with general administration across all RSTMH areas of work Supporting on the website by uploading and editing content through the CMS Helping create and send the fortnightly member newsletter and the monthly non-member newsletter Responsibility for the general administration and upkeep of RSTMH’s online opportunities platform, grow Assisting in international travel planning, including identifying travel options, creating visa support letters and sourcing accommodation for the team and/or RSTMH contacts Assisting in any administrative tasks to support the team and wider RSTMH community To undertake any other reasonable tasks as could be expected of a Administrative Assistant Capacity to set up and maintain administrative processes and office systems Experience of being responsible for initiating, planning, and developing own areas of work High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel, and the ability to adapt to new platforms Exceptional use of written and spoken English Experience providing administration support, preferably in an office environment Ability to be calm under pressure and help build a collaborative team culture Experience of working with databases Professional, polite and confident telephone manner Experience of communicating with diverse audiences across multiple platforms, including email, phone, and in-person engagement at events. This is an exciting opportunity for a confident team player looking to enhance their administration and communication skills, and a great introduction to the global health community. To apply for the role of Team and Office Administrator, please click the apply button. No agencies please
Contact Details:
ROYAL SOCIETY OF TROPICAL MEDICINE Recruitment Team
