ICTMM Events Manager

The opportunity to help organise one of the world’s biggest global health events in 2028.

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity that supports members who work in, or are interested in, tropical medicine and global health. In September 2028 it is hosting the International Congress for Tropical Medicine and Malaria (ICTMM) on behalf of the International Federation for Tropical Medicine (IFTM), in Liverpool, UK. ICTMM 2028 expects to receive over 1,500 attendees, hopefully with over 40% coming from outside of Europe. It is an educational meeting with a high proportion of the content driven by abstracts. The event is being delivered by RSTMH with the support of a Professional Conference Organiser (PCO).

The ICTMM Events Manager has responsibility for coordinating the development and delivery of ICTMM 2028 at RSTMH, working with the RSTMH team, the PCO, the event venue ACC Liverpool, IFTM, and other suppliers. The individual would be based at RSTMH where the role would start on a part-time basis and move to be full-time 17 months before the event.

The role requires an able self-starter who understands the logistics and considerations of running a scientific, abstract-driven event of 1,500+ attendees, of working with a PCO and of educational events attended by a high number of international guests. There will be some travel to Liverpool and the role would require some overnight stays there before and during the event.

The candidate needs to have excellent event and project management skills, communication and relationship building skills, and be organised and flexible with a great attention to detail. They should be as comfortable developing an events strategy as answering queries about ticket sales and negotiating sponsorship. Alongside delivering the ICTMM meeting there are opportunities for partners to deliver events at the same venue, which are also the responsibility of the events manager.

The role will start as three days per week and then move to be full time as we approach the event. The current expected timings are:

• 1 April 2026 to 31 March 2027 – 21 hours/3 days per week
• 1 April 2027 to 30 September 2028 – 35 hours/5 days per week

Up to 1 April 2027 the role will be office-based in our London (Bloomsbury) offices, although there is flexibility to set your own days between Tuesday to Fridays (working hours must include our core times of 10am – 4pm). The role may also require work in the evenings or weekends and potential time staying in Liverpool.

Main responsibilities

• Develop a comprehensive project plan for all aspects of ICTMM 2028, working with the PCO, and be responsible for ensuring all stakeholders meet deadlines leading up to the event.
• Coordinate stakeholders working on ICTMM 2028, ensuring all are up to date with progress and relations run smoothly – including RSTMH, PCO, conference venue, IFTM, ICTMM Strategic, Sponsorship and Scientific Committees and other third parties.
• Work with RSTMH CEO to recruit Scientific Committee Chairs and members, develop a long list of partners and sponsors for funding and support, and develop legal agreements for these.
• Develop and disseminate accurate and timely content about ICTMM through a dedicated website, a dedicated newsletter and other marketing materials, which is high quality and accessible.
• Work with the RSTMH CEO and PCO to deliver sponsorship and other financial support for the event.
• Help coordinate meetings of the ICTMM Committees where needed.
• Assist the PCO with activities to maximise attendance to the event.
• Help organise travel and accommodation, plus assist with visas for speakers and sponsored attendees.
• Oversight and responsibility for the budget and re-forecasting of income and expenditure for the event.
• Work with the PCO on the logistics of the event management e.g., exhibition space and registration.
• Assist RSTMH and the Scientific Committee to secure plenary speakers, assisting with logistics.
• Establish and manage a system to monitor and evaluate progress towards ICTMM 2028.
• Manage all ICTMM event enquiries that come through to RSTMH and forward to the relevant team.
• Develop systems and processes to ensure we capture all data from ICTMM into our CRM.

Person specification

• Strong event and project management and organisational skills.
• Excellent problem-solving skills with a proactive approach and mind-set.
• Excellent communication skills, both written and verbal.
• Experience working on long-lead times for large events, with involvement in all aspects of the event planning process.
• Brilliant time management and task prioritisation skills.
• Meticulous attention to detail.
• Good writing skills and ability to produce creative content.
• Relationship building skills, being able to inspire others and bring them with you.
• Professional and articulate.
• Experienced team player – able to fit in and work with other team members.
• Interest in tropical medicine and international health.
• At least 3 years’ proven track record of managing and delivering successful national and, ideally, international events, measured in terms of attendance, budgets, and achieving sponsorship.
• Understanding or experience in coordinating events of the scale and diversity of ICTMM 2028.
• Experience working with PCOs, Committees, and ideally Board members and high-profile speakers.
• Numerate with experience of budget management including forecasting and financial monitoring.
• Experience of working with a CRM system, running reports and analysing data as needed.
• Willingness to work unsocial hours, and to travel outside of London, with reasonable notice.

The deadline for this role is 5pm GMT 4th March. N.B. We will be interviewing candidates as applications are received and so may close the application process early. Please do apply as soon as possible.

Please click the apply button and send us your CV and a supporting statement of no more than 1,000 words (where it asks for your cover message or covering letter) which lays out clearly how your experience matches the key responsibilities and person specification. Please also include a statement to confirm if you are able to work in the UK without a visa. N.B. Applications submitted without a supporting statement may not be considered.

No agencies please.