PA to Senior Management Apprenticeship in London

The postholder will provide high quality administrative & secretarial support to the Divisional Nurse Director, Deputy Directors of Operation, & Head of Commercial Finance within the Private Care Directorate. This role is central to ensuring the smooth, efficient running of the Private Care management office & acts as a key point of coordination across a complex & fast paced environment. The postholder will also have an exciting opportunity to undertake the Level 4 Project Management Apprenticeship.

This is an apprenticeship position & therefore candidates must meet the government set Apprenticeship Funding Rules to be considered. These rules include eligibility based on residency, right to work in the UK, & limitations on prior learning. The Department for Education states that apprenticeships must only fund training that develops new skills; therefore, candidates with significant related prior learning or experience that fully covers the apprenticeship standard MAY not be eligible for funding. Applicants who do not meet these requirements cannot be shortlisted.

Main duties of the job:

• The postholder supports senior leadership by delivering comprehensive administrative, secretarial, and organisational assistance. This includes managing complex diaries, coordinating meetings, preparing documentation, and facilitating communication across internal and external stakeholders.
• The postholder will also work closely with the Office Manager/PA to Managing Director & Director of Operations on Divisional processes such as recruitment, rostering and payroll administration.

Working for our organisation:

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

Detailed job description and main responsibilities:

• Organise and maintain up-to-date complex diaries for the Divisional Nurse Director, Deputy Directors of Operation and Head of Commercial Finance where required, including organising meetings.
• Assist in the collection, preparation and distribution of agenda and minutes of meetings.
• Organise meeting documentation and attend meetings with or at the request of the Management to take minutes and to type the minutes of these meetings as requested.
• Type all minutes, agendas and documents using Windows packages.
• To act as a point of contact for users of the service, dealing confidently and appropriately with enquiries, referring to the managers or keeping them informed as appropriate.
• Make travel arrangements on behalf of the Managers in accordance with Trust policies.
• Support managers to raise invoices, orders and ensure approvals are up to date as directed. Assist with any queries and ensure invoices in workflows are regularly actioned.

Education/Qualifications:

• Educated to GCSE level or equivalent
• Excellent standard of written and spoken English
• Educated to A-level or equivalent
• Track record of continuous professional development

Experience:

• Experience within an Administrative/Personal Assistant role
• Demonstrable experience of working with senior management teams
• Experience of minute taking
• Experience of diary co-ordination across large teams
• Experience of working within health service sector

Skills/Abilities/Knowledge:

• Excellent communication skills, both written and oral
• Highly developed literacy and numeracy skills
• Computer literacy in the use of Microsoft Outlook, Teams, SharePoint, Word, PowerPoint and Excel.
• Ability to produce accurate and consistent work with attention paid to detail.
• Commitment to high levels of customer service
• Knowledge of working within a similar hospital environment.

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application.

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff:

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.