At a Glance
- Tasks: Manage fleet data, support drivers, and ensure compliance with regulations.
- Company: Join Royal Mail as they reinvent their future in a dynamic environment.
- Benefits: Enjoy competitive pay, paid overtime, 22.5 days holiday, and various discounts.
- Other info: Diverse workplace committed to inclusion and supporting ex-Armed Forces personnel.
- Why this job: Be part of a vital team, develop your career, and contribute to community safety.
- Qualifications: Organised, self-motivated, computer literate, and hold a full UK driving licence.
The predicted salary is between 25000 - 35000 £ per year.
Traffic Office Administrator Job Reference: 338333 Location: Royal Mail, Belfast VOC, Newtownabbey, BT36 4HQ Job type: Permanent Hours: Hours: 37 hours per week, working 4 days on 4 days off including weekends on a 9-week rotation. Attendance times between 18.30 and 06.15 with scheduled overtime to meet deadlines. Details regarding shift pattern, attendance times and scheduled overtime to be discussed at interview. There has never been a more exciting time to join us! We are reinventing Royal Mail for the future and now is a perfect time to join us on that journey. The Traffic Office Administrator is a vital role at Belfast VOC as it plays a part in supporting a safe, efficient and cost-effective fleet. Standards and methodology must be followed. In order for Royal Mail to run an efficient operation, the Administrator would be expected to carry out the following tasks: Ensure that the Distribution Management System is kept up to date and data correctly input daily, all drivers are de-briefed at the end of their duty. Download data from vehicles. Ensure that Isotrak, Business Asset Tracker and Vision FTA, the system we use to record our HGV drivers hours is kept up to date and data correctly input daily in order to ensure that we comply with European Legislation. Issue vehicle keys and logbooks in line with Royal Mail standards. Ensure digital tacho cards are downloaded in line with Royal Mail policy. Daily debrief to be carried out with all drivers, any unresolved issues to be passed onto shift manager. Ensure planned maintenance is carried out for vehicles and that the maintenance board and vehicle files are kept up to date. In addition, the role will be required to cover additional admin duties as and when required. A bit about you Organised, independent and self-motivated. Happy in a fast-paced changing environment. Have a strong sense of community and want to take pride in what you do. Computer literate with good numeracy and literacy skills. Looking for a role with targets to hit and challenges to overcome. What we do for you To deliver on our ambition we want the best and thats why were delighted to offer competitive pay and benefits for a permanent role within our sector. For bringing your best and serving our customers with pride, you can expect to receive: A guaranteed hourly rate of £13.06p/h (paid monthly and adjusted to your working hours). Paid overtime, with an enhanced rate of x1.25 for more than 37 hours a week. 22.5 days holiday, rising with length of service (adjusted to your working hours if part time). Contributory pension scheme. Lots of opportunity to develop a career. Full uniform provided if youre on a contract of longer than three months. Excellent parental leave policy. Various discounts including high street vouchers, travel and attraction discounts, and savings on beauty products and gym membership. Time to apply Ready to become an Traffic Office Administrator? Hit the apply button now. If your application is successful, well invite you to an interview. We plan to hold them as soon as possible, so make sure youre available before applying. Royal Mail are proud of our diverse employee network groups and the active role they play to support belonging and encourage a positive work environment. We are firmly committed to inclusion and passionate about our people representing the communities we serve. We are happy to support your need for any adjustments during the application and hiring process. Please share the details within your application if required. We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners. For more information on Royal Mail Group and our values please click here: TPBN1_NI
Traffic Office Administrator employer: Royal Mail
Royal Mail is an exceptional employer, offering a dynamic work environment at the Belfast Vehicle Operating Centre where you can play a crucial role in supporting a safe and efficient fleet. With competitive pay, generous holiday allowances, and numerous opportunities for career development, we foster a culture of inclusion and community pride, ensuring that every employee feels valued and empowered to contribute to our mission of reinventing Royal Mail for the future.
Contact Details:
Royal Mail Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Traffic Office Administrator
✨Tip Number 1
Familiarise yourself with the specific systems mentioned in the job description, such as Isotrak and the Distribution Management System. Having a solid understanding of these tools will not only help you during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed data or schedules in previous roles. This will show that you can handle the fast-paced environment and keep everything running smoothly.
✨Tip Number 3
Research Royal Mail's values and community initiatives. Being able to discuss how your personal values align with theirs can set you apart and show that you're genuinely interested in being part of their team.
✨Tip Number 4
Prepare for potential situational questions about handling challenges or conflicts in a team setting. Think of specific instances where you successfully resolved issues, as this will demonstrate your problem-solving abilities and teamwork skills.
We think you need these skills to ace Traffic Office Administrator
Data Entry Skills
Knowledge of Distribution Management Systems
Familiarity with Isotrak and Business Asset Tracker
Understanding of European Legislation regarding HGV drivers
Attention to Detail
Organisational Skills
Strong Communication Skills
Ability to Work Independently
Problem-Solving Skills
Time Management Skills
Computer Literacy
Numeracy and Literacy Skills
Adaptability in a Fast-Paced Environment
Experience with Vehicle Maintenance Records
Some tips for your application 🫡
Understand the Role:Read the job description thoroughly to understand the responsibilities and requirements of the Traffic Office Administrator position. Highlight key skills such as organisation, independence, and computer literacy in your application.
Tailor Your CV:Customise your CV to reflect the specific skills and experiences that align with the job. Emphasise your ability to work in a fast-paced environment and any relevant administrative experience you have.
Craft a Strong Cover Letter:Write a compelling cover letter that showcases your enthusiasm for the role and the company. Mention how your background and skills make you a perfect fit for the Traffic Office Administrator position at Royal Mail.
Proofread Your Application:Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Royal Mail
✨Know the Role Inside Out
Make sure you understand the responsibilities of a Traffic Office Administrator. Familiarise yourself with the Distribution Management System and the importance of compliance with European legislation regarding HGV drivers' hours.
✨Demonstrate Your Organisational Skills
Since the role requires being organised and self-motivated, prepare examples from your past experiences that showcase your ability to manage multiple tasks efficiently, especially in a fast-paced environment.
✨Show Your Community Spirit
The company values a strong sense of community. Be ready to discuss how you take pride in your work and contribute positively to your team and the wider community.
✨Prepare for Technical Questions
As the role involves using various systems like Isotrak and Business Asset Tracker, brush up on your computer literacy and be prepared to answer questions about how you would handle data input and maintenance tasks.
