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- Tasks: Support the operational team with essential administrative tasks and data management.
- Company: Join Royal Mail, a trusted name in logistics and delivery services.
- Benefits: Enjoy competitive pay, 22.5 days leave, discounts, and family-friendly support.
- Why this job: Be part of a dynamic team, contribute to smooth operations, and grow your skills.
- Qualifications: Proficiency in Microsoft Office; strong communication and organisational skills required.
- Other info: Face-to-face interviews planned for early July; inclusive recruitment process.
The predicted salary is between 18614 - 25721 £ per year.
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Job reference 327063
Fleet Administrator
Salary starting from£18,614 (Aged 16)or £25,721 (Aged 18+)with guaranteed increases provided in line with service length,22.5 days annual leave plus bank holidays, rising with service, and a company pension scheme with highly competitive contribution rates
Permanent, Full time
F&MS Swindon
Are you a detail-oriented and proactive administrator looking to support a busy operational team? We’re looking for a Fleet Services Administrator to join our Fleet and Maintenance Services function at Royal Mail. This role offers the opportunity to contribute to the smooth running of our workshop operations through essential administrative support.
About the Role
Reporting to the Workshop Manager, you’ll be responsible for a variety of administrative tasks that support both the manager and the wider team. You’ll help manage systems, coordinate communications, and ensure accurate data handling across multiple platforms, contributing to daily, weekly, and monthly operational targets.
Key Responsibilities:
- Provide full administrative support to the Workshop Manager and wider team.
- Manage SAP and PSP systems, including data input and reconciliation.
- Support diary management and email handling for the FSM.
- Maintain accurate records and filing systems (electronic and hard copy).
- Liaise with internal teams and external suppliers to resolve queries.
- Ensure strict compliance with Royal Mail’s health and safety procedures.
The role will be based at our Swindon site but you may be asked to travel to another site in the local cluster (approx. 3-4 days a month). Sites include Oxford and Gloucester.
About You
You’re a confident communicator with strong organisational skills and a flexible, team-oriented approach. You’re comfortable working independently within a structured framework and have a keen eye for detail.
What You’ll Bring:
- Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with M5, SAP, and PSP is desirable.
- Strong organisational and time management skills.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Good numeracy and data analysis skills.
- Willingness to learn internal systems and processes, including finance and procurement procedures.
•Family friendly support – enhanced maternity pay, paternity leave, adoption leave and shared parental leave
•Discounts and offers – there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
•Supportive and generous company sick pay
•Your Wellbeing -you and your family have 24/7 access to services and tools to help you get the most out of life. From your physical and mental health to financial and social support and advice. It’s free, and it’s for everyone.
*Available only to perm employees
Next Steps
The next stage of the selection process will be a face to face interview consisting of competency based and role specific questions. We plan to hold interviews on w/c 4th July at Swindon.
Trust is the foundation of Royal Mail. We aim to be transparent about the qualities we seek and what a career with us entails, building trust from the start of your journey with us. Your interview is the first step, and we want you to shine. To help you prepare, we’ll provide your interview questions in advance, so you can have your best examples ready. At Royal Mail Group, we value trust and our people.
We understand that candidates may not meet all the criteria for the role. If your experience is different, but you have relevant skills we’d love to hear from you.
Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses/partners.
We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.
We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.
For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/
Closing Date: 24th July. Please note, this advert may close early if the appropriate number of applications has been reached.
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Fleet Administrator employer: Royal Mail
Contact Detail:
Royal Mail Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Familiarise yourself with the SAP and PSP systems mentioned in the job description. If you have access to online tutorials or courses, take some time to learn the basics. This will not only boost your confidence but also show your proactive approach during the interview.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. You could create a mock schedule for a week, incorporating various administrative tasks similar to those listed in the job description. This will help you articulate your time management strategies during the interview.
✨Tip Number 3
Prepare specific examples of how you've successfully communicated with teams or resolved queries in previous roles. Think about situations where your communication skills made a difference, as this will be crucial for the competency-based questions in your interview.
✨Tip Number 4
Research Royal Mail's values and their commitment to inclusion and diversity. Be ready to discuss how your personal values align with theirs, as this can set you apart from other candidates and demonstrate your genuine interest in the company culture.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Fleet Administrator role. Emphasise your organisational skills, proficiency in Microsoft Office, and any experience with SAP or similar systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your background makes you a great fit for supporting the Workshop Manager and the team.
Highlight Relevant Skills: In your application, clearly outline your communication skills, attention to detail, and ability to manage multiple tasks. Provide examples of how you've successfully handled similar responsibilities in previous roles.
Prepare for the Interview: Since the interview will consist of competency-based questions, think of examples from your past experiences that demonstrate your problem-solving abilities and teamwork. Be ready to discuss how you ensure compliance with health and safety procedures.
How to prepare for a job interview at Royal Mail
✨Know Your Role
Familiarise yourself with the responsibilities of a Fleet Administrator. Understand the key tasks such as managing SAP and PSP systems, and providing administrative support to the Workshop Manager. This will help you answer questions confidently.
✨Showcase Your Skills
Be prepared to discuss your proficiency in Microsoft Office and any experience with M5, SAP, or PSP. Highlight your organisational and time management skills, as these are crucial for the role.
✨Prepare for Competency Questions
Since the interview will include competency-based questions, think of examples from your past experiences that demonstrate your communication skills, attention to detail, and ability to work both independently and as part of a team.
✨Ask Insightful Questions
Prepare a few thoughtful questions about the company culture, team dynamics, or specific challenges the Fleet Services team faces. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
