At a Glance
- Tasks: Join our team to handle essential admin tasks and keep operations running smoothly.
- Company: Be part of Royal Mail Fleet, a trusted name in logistics.
- Benefits: Enjoy competitive salary, family-friendly support, and discounts on everyday expenses.
- Other info: Flexible hours with great career growth opportunities in a supportive environment.
- Why this job: Make a real impact by ensuring high-quality service and supporting your team.
- Qualifications: Strong IT skills and a positive, collaborative attitude are key.
The predicted salary is between 22800 - 30000 € per year.
Job reference: 336311
Starting Salary: £26,801
Permanent, Full time
Location: Future Walk, West Bars, Chesterfield, S49 1PF
The Administrator role will be responsible for a range of administrative tasks within Royal Mail Fleet. Administrators will work as part of a team and will work across a range of processes that will entail delivering to daily, weekly, and monthly targets. The In Life Control team are responsible for processing VED, driver fines, charging zone administration, vehicle document library, vehicle ordering, and vehicle sales. Advisors are expected to work as part of a team to cover all duties when required.
About the role:
In this role, you’ll play a key part in delivering a smooth, reliable, and high-quality administrative service that consistently meets agreed service levels. From accurately inputting and maintaining data across systems such as Excel, Word, and M5, to verifying, reconciling, and analysing information, you’ll help ensure the team always has the insight and accuracy it needs. You’ll keep clear, well-organised records — both digital and physical — while confidently extracting data to assist with queries and decision-making.
You’ll also act as an important point of contact, providing efficient general admin support, handling incoming calls, and responding to customer requests with a strong service-led approach. Your ability to resolve issues, work closely with suppliers, manage shared inboxes, and process invoices from start to finish will help keep everything running smoothly behind the scenes. This is a great opportunity for someone who enjoys being organised, proactive, and at the centre of keeping operations moving.
SHIFT PATTERN: Monday to Friday, hours between 08:00 - 16:30, rotational early and late shifts so flexibility required.
About You:
We’re looking for someone with strong IT capability, confident working across a variety of systems and software packages including Excel, Word, and PowerPoint. You’ll bring solid organisational skills, with the ability to manage your workload effectively, maintain accurate records, and keep tasks on track in a fast-moving environment. Just as importantly, you’ll be a positive team player — someone who collaborates well, supports colleagues, and contributes to a smooth, efficient operation. Clear, confident communication is essential, whether you’re handling telephone calls, responding to emails, or engaging in written correspondence. If you’re someone who combines technical ability with strong interpersonal skills, this role will give you plenty of scope to shine.
Extra Benefits:
- Family friendly support - enhanced maternity pay, paternity leave, adoption leave, and shared parental leave
- Discounts and offers - there are more than 800 offers to help you save on things like groceries, days out, holidays, and your household bills.
- Supportive and generous company sick pay
- Your Wellbeing - you and your family have 24/7 access to services and tools to help you get the most out of life. From your physical and mental health to financial and social support and advice. It’s free, and it’s for everyone.
Next Steps:
The next stage of the selection process will be a face-to-face interview consisting of competency-based and role-specific questions. Trust is the foundation of Royal Mail. We aim to be transparent about the qualities we seek and what a career with us entails, building trust from the start of your journey with us. Your interview is the first step, and we want you to shine. To help you prepare, we’ll provide your interview questions in advance, so you can have your best examples ready. At Royal Mail Group, we value trust and our people. We understand that candidates may not meet all the criteria for the role. If your experience is different, but you have relevant skills, we’d love to hear from you. Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses/partners. We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.
We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors, and military spouses/partners.
Closing Date: Tuesday 31st March 2026. Please note, this advert may close early if the appropriate number of applications has been reached.
Administrator (Hiring Immediately) in Chesterfield employer: Royal Mail
Royal Mail Group is an excellent employer, offering a supportive work culture that prioritises employee wellbeing and development. With generous benefits such as enhanced family leave, extensive discounts, and 24/7 access to wellbeing services, employees are empowered to thrive both personally and professionally. Located in Chesterfield, the Administrator role provides a dynamic environment where teamwork and clear communication are valued, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator (Hiring Immediately) in Chesterfield
✨Tip Number 1
Get to know the company before your interview! Research Royal Mail's values and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Go through common competency-based questions and think of examples from your past experiences that highlight your skills. We want you to feel confident and ready to impress!
✨Tip Number 3
Dress the part! Even if it’s a casual environment, looking smart can boost your confidence and make a great first impression. Remember, you want to show you’re serious about the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a nice touch!
We think you need these skills to ace Administrator (Hiring Immediately) in Chesterfield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Administrator role. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your IT Skills:Since strong IT capability is key for this role, don’t forget to mention your experience with Excel, Word, and any other relevant software. Give examples of how you've used these tools in past roles to keep things organised and efficient.
Be Clear and Concise:When writing your application, keep it clear and to the point. We want to see your communication skills shine through, so avoid jargon and make sure your points are easy to understand.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Royal Mail
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with the tasks mentioned in the job description, like data input, record keeping, and customer support. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare for Competency Questions
Since the interview will include competency-based questions, think of specific examples from your past experiences that demonstrate your organisational skills, teamwork, and problem-solving abilities. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly and effectively.
✨Show Off Your IT Skills
The role requires strong IT capabilities, especially with Excel, Word, and PowerPoint. Be ready to discuss your experience with these tools and how you've used them in previous roles. If possible, prepare to give examples of how you've managed data or created reports to showcase your technical proficiency.
✨Practice Clear Communication
As an Administrator, you'll need to communicate effectively with colleagues and customers. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with speaking about your experiences and answering questions on the spot.
