At a Glance
- Tasks: Manage fleet data, support drivers, and ensure compliance with regulations.
- Company: Join Royal Mail, a company reinventing itself for the future.
- Benefits: Competitive pay, paid overtime, 22.5 days holiday, and career development opportunities.
- Other info: Diverse workplace with strong community values and support for all employees.
- Why this job: Be part of a vital role in a fast-paced environment with real impact.
- Qualifications: Organised, self-motivated, and computer literate with good numeracy skills.
The predicted salary is between 27000 - 28000 € per year.
Location: Royal Mail, Belfast VOC, Newtownabbey, BT36 4HQ
Job type: Permanent
Hours: 37 hours per week, working 4 days on 4 days off including weekends on a 9-week rotation. Attendance times between 18.30 and 06.15 with scheduled overtime to meet deadlines. Details regarding shift pattern, attendance times and scheduled overtime to be discussed at interview.
The Traffic Office Administrator is a vital role at Belfast VOC as it plays a part in supporting a safe, efficient and cost-effective fleet. Standards and methodology must be followed. In order for Royal Mail to run an efficient operation, the Administrator would be expected to carry out the following tasks:
- Ensure that the Distribution Management System is kept up to date and data correctly input daily, all drivers are de-briefed at the end of their duty.
- Download data from vehicles.
- Ensure that Isotrak, Business Asset Tracker and Vision FTA, the system we use to record our HGV drivers hours is kept up to date and data correctly input daily in order to ensure that we comply with European Legislation.
- Issue vehicle keys and logbooks in line with Royal Mail standards.
- Ensure digital tacho cards are downloaded in line with Royal Mail policy.
- Daily debrief to be carried out with all drivers, any unresolved issues to be passed onto shift manager.
- Ensure planned maintenance is carried out for vehicles and that the maintenance board and vehicle files are kept up to date.
- Cover additional admin duties as and when required.
A bit about you:
- Organised, independent and self-motivated.
- Happy in a fast-paced changing environment.
- Have a strong sense of community and want to take pride in what you do.
- Computer literate with good numeracy and literacy skills.
- Looking for a role with targets to hit and challenges to overcome.
What we do for you:
To deliver on our ambition we want the best and that's why we're delighted to offer competitive pay and benefits for a permanent role within our sector. For bringing your best and serving our customers with pride, you can expect to receive:
- A guaranteed hourly rate of £13.06p/h (paid monthly and adjusted to your working hours).
- Paid overtime, with an enhanced rate of x1.25 for more than 37 hours a week.
- 22.5 days holiday, rising with length of service (adjusted to your working hours if part time).
- Contributory pension scheme.
- Lots of opportunity to develop a career.
- Full uniform provided if you're on a contract of longer than three months.
- Excellent parental leave policy.
- Various discounts including high street vouchers, travel and attraction discounts, and savings on beauty products and gym membership.
Time to apply:
Ready to become a Traffic Office Administrator? Hit the apply button now. If your application is successful, we'll invite you to an interview. We plan to hold them as soon as possible, so make sure you're available before applying.
Royal Mail are proud of our diverse employee network groups and the active role they play to support belonging and encourage a positive work environment. We are firmly committed to inclusion and passionate about our people representing the communities we serve. We are happy to support your need for any adjustments during the application and hiring process. Please share the details within your application if required.
We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.
Traffic Office Administrator in Belfast employer: Royal Mail
Royal Mail is an exceptional employer, offering a dynamic work environment in Belfast where you can play a crucial role in supporting a safe and efficient fleet. With competitive pay, generous benefits including paid overtime, a contributory pension scheme, and ample opportunities for career development, we are committed to fostering a culture of inclusion and community pride. Join us as we reinvent Royal Mail for the future and enjoy a rewarding career with a company that values its employees and their contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Traffic Office Administrator in Belfast
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Royal Mail and their values. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 3
Show off your skills! Be ready to discuss how your organisational skills and ability to work in a fast-paced environment make you the perfect fit for the Traffic Office Administrator role. Use specific examples from your past experiences.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It shows good manners and keeps you fresh in their minds!
We think you need these skills to ace Traffic Office Administrator in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Traffic Office Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and ability to work in a fast-paced environment.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about joining Royal Mail and how your background makes you a perfect fit for the role. Keep it concise but engaging!
Showcase Your Tech Skills:Since the role involves using various systems like Isotrak and Vision FTA, mention any relevant tech skills or experience you have. If you’ve worked with similar software before, let us know!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Royal Mail.
How to prepare for a job interview at Royal Mail
✨Know Your Systems
Familiarise yourself with the Distribution Management System and other software like Isotrak and Vision FTA. Being able to discuss how you would keep these systems updated and compliant with European legislation will show that you're ready to hit the ground running.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've managed data or organised tasks in previous roles. Highlight your ability to stay organised in a fast-paced environment, as this is crucial for the Traffic Office Administrator position.
✨Show Your Community Spirit
Royal Mail values a strong sense of community. Be ready to share how you’ve contributed to team success or supported colleagues in past roles. This will resonate well with their commitment to inclusion and teamwork.
✨Ask Insightful Questions
Prepare questions about the shift patterns, overtime expectations, and any specific challenges the team is currently facing. This shows your genuine interest in the role and helps you understand what’s expected of you.
