At a Glance
- Tasks: Support HR operations and office management in a dynamic charity environment.
- Company: Join the Royal Life Saving Society UK, a leader in water safety and drowning prevention.
- Benefits: Enjoy competitive pay, generous leave, private medical scheme, and free coffee at HQ.
- Other info: Be part of a supportive team committed to equality, diversity, and inclusion.
- Why this job: Make a real difference in people's lives while developing your HR skills.
- Qualifications: Experience in administration and HR, with strong communication and IT skills.
The predicted salary is between 27308 - 27308 £ per year.
CONTRACT: Permanent, Part time (21 to 28 hours per week)
ORGANISATION: Royal Life Saving Society UK (RLSS UK)
DEPARTMENT: Corporate Services Directorate
LOCATION: RLSS UK HQ, Red Hill House, 227 London Road, Worcester, WR5 2JG
REPORTS TO: HR Manager
SALARY: Grade E, £27,308 *Pro-rata for part-time hours
ROLE OVERVIEW
The HR and Office Executive will play a pivotal role within the RLSS UK Corporate Services Directorate, working closely with the HR Manager to ensure the HR and Office function runs smoothly and effectively. This varied role will see you support across all areas of administration and day-to-day operations relating to the HR and Office functions.
KEY TASKS AND RESPONSIBILITIES
- Support with the day-to-day operations and running of the HR function.
- Support with all aspects of recruitment, including campaigns, candidate applications, candidate communication, and interviews.
- Support with new starter inductions and onboarding.
- Support with employee leaver process.
- Assist with the collation and storage of HR and employee records in line with GDPR guidelines, RLSS UK policies and procedures, and RLSS UK retention schedules.
- Ensure employee records and details are kept accurate and up to date.
- Ensure HR and employment policies, procedures, and templates are kept up to date, and are stored/accessed as appropriate.
- Support with managing absence, monitoring sickness entitlement.
- Assist managers in the rollout and upholding of all HR policies and procedures.
- Assist with the management and collation of the Society’s PDR, 1-2-1, and objectives setting procedures on an annual basis, providing support to Line Managers where required.
- Administrative support relating to employee benefits.
- Support with managing RLSS UK’s mandatory training schedule for employees, including working with the HR Manager to source new training packages and/or providers, where required.
- Assist in the management and calculations of annual leave entitlements in line with the Society’s holiday year, ensuring employee entitlements are implemented accurately.
- Deal sensitively and confidentially with all employee relation queries or issues.
- Acknowledge and respond, where appropriate, to internal and external queries or requests relating to the HR function.
- Support with internal and external equality, diversity, and inclusion/wellbeing initiatives, including effective continuation of the Society’s accreditations or statuses, such as INclusive Worcestershire Leaders and Disability Confident Employer Scheme.
- Represent the Society at HR and/or equality, diversity, and inclusion/wellbeing seminars, meetings, or workshops.
- Assist with ah-hoc HR projects.
- Arrange Society travel arrangements, such as accommodation, transport (flights, trains etc.), and hire cars.
Office Maintenance
- Organise and source office supplies, including cleaning/Health and Safety products, stationery, and consumables for the coffee machine.
- Support with day-to-day tasks or issues relating to office or building maintenance and safety.
- Where required, assist in the sourcing of relevant Health and Safety Training, such as First Aid and Fire Marshalls.
- Liaise with external organisations or suppliers to ensure office maintenance contracts and services are arranged appropriately and kept up to date, such as air conditioning, fire extinguishers, waste disposal etc.
- Organise required internal bookings, and external hire, of Red Hill House Meeting Rooms.
General
- Contribute to the successful operation of the charity by undertaking such other tasks as may from time to time be required including all other duties reasonably associated with your role, as directed by the Line Manager.
- To keep abreast of any regulatory or best practice changes relating to HR.
- Ensure compliance with UK GDPR and the Data Protection Act 2018 by complying with internal information governance policies and maintaining up-to-date documentation as part of RLSS UK’s compliance programme.
- Demonstrate and uphold the Society’s values and behavioural standards at all times.
- Proactively participate in the Society’s equality, diversity, and inclusion (EDI) initiatives and training, and to promote a culture of respect and inclusion for all staff and customers.
PERSON SPECIFICATION
Essential Relevant Experience, Skills and/or Aptitudes
- Demonstrable experience in an administration and HR role.
- An empathetic communicator that can adapt their style to suit a variety of situations.
- Excellent written and verbal communication skills, with a polite, confident and professional manner.
- Proven ability to handle diverse sources of information in a confidential, sensitive manner with due care, respect and discretion.
- Proven ability to support with HR issues.
- Competent IT skills, including confident use of Microsoft Office (Word, Excel, Outlook).
- Ability to manage multiple tasks and priorities effectively.
- Strong attention to detail.
- A positive ‘can do’ attitude.
- The ability to work as part of a team and individually.
Desirable Relevant Experience, Skills and/or Aptitudes
- Hold or are working towards a relevant HR qualification.
- Demonstrable knowledge, understanding and commitment to promoting equality, diversity and inclusion.
- Knowledge and understanding of RLSS UK.
ABOUT RLSS UK
The Royal Life Saving Society UK (RLSS UK) is the leading charity for water safety and drowning prevention in the UK and Ireland. Our mission is to save lives by being the leader in lifesaving, lifeguarding, and water safety education so that everyone can enjoy water safely. We share our expertise, skills, and knowledge to empower people to enjoy water safely and achieve our vision; communities free from drowning.
WHAT RLSS UK CAN OFFER YOU
- Annual Leave based on 27 days + Bank Holidays + a discretionary day off for your birthday.
- Private Medical Scheme.
- Enhanced Society Sick Pay.
- Eye Care.
- Employee Assistance Programme via Health Assured.
- Life Assurance Scheme.
- Free RLSS UK Membership.
- Free tea and coffee when working from HQ, including access to our wonderful Coffee Machine.
- Free on-site parking when working from HQ.
- Company Events and more!
*Subject to eligibility criteria RLSS UK are a Disability Confident Committed Employer and an INclusive Worcestershire Leader.
HR and Office Executive in Worcester employer: Royal Life Saving Society UK - RLSS UK
At the Royal Life Saving Society UK, we pride ourselves on being an exceptional employer that values employee well-being and professional growth. Located in Worcester, our supportive work culture fosters collaboration and inclusivity, offering generous benefits such as private medical schemes, enhanced sick pay, and opportunities for personal development. Join us in making a meaningful impact in water safety while enjoying a flexible part-time role that allows you to balance work and life effectively.
Contact Details:
Royal Life Saving Society UK - RLSS UK Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR and Office Executive in Worcester
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an HR and Office Executive role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching RLSS UK and its values. Show us that you’re not just another candidate, but someone who genuinely cares about our mission of water safety and community wellbeing.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on how you can support HR functions and office operations effectively. Confidence is key, so let your personality shine through!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining the RLSS UK team!
We think you need these skills to ace HR and Office Executive in Worcester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the HR and Office Executive role. Highlight your relevant experience in administration and HR, and show us how your skills align with our mission at RLSS UK.
Show Off Your Communication Skills:Since this role requires excellent written and verbal communication, don’t hold back! Use clear and professional language in your application, and let your personality shine through to demonstrate your empathetic communication style.
Be Detail-Oriented:Attention to detail is key in this position. Double-check your application for any typos or errors before submitting it. A polished application shows us you care about quality and professionalism.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people and helps us keep track of all applicants efficiently. Plus, it’s super easy!
How to prepare for a job interview at Royal Life Saving Society UK - RLSS UK
✨Know Your HR Basics
Make sure you brush up on key HR concepts and practices. Understand the recruitment process, employee onboarding, and how to handle sensitive information. This will show that you're not just familiar with the role but also genuinely interested in HR.
✨Showcase Your Communication Skills
As an HR and Office Executive, communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it's handling employee queries or coordinating with teams. Practise articulating your thoughts clearly and confidently.
✨Demonstrate Your Organisational Skills
This role involves juggling multiple tasks, so be ready to discuss how you manage your time and priorities. Bring examples of how you've successfully organised events or managed office supplies in the past. Highlight your attention to detail!
✨Emphasise Your Commitment to Diversity and Inclusion
RLSS UK values equality and diversity, so be prepared to talk about your understanding and commitment to these principles. Share any relevant experiences or initiatives you've been part of that promote a culture of respect and inclusion.
