Event Executive in London

Royal Institution of Naval Architects (RINA) is a global membership body for the maritime industry, covering everything from super yachts and green propulsion to warship resilience. With members in 140 countries, we promote the interdisciplinary conversation at the heart of maritime innovation. We bring together naval architects, maritime engineers and associated professionals in pursuit of innovations such as AI, decarbonisation and autonomy. Renowned for the technical excellence of our publications, events and learning, we drive the career development and credibility of our Members. For over 160 years, we have advanced the art & science of naval architecture through shared expertise and innovation.

Role Purpose

The Events Executive is responsible for assisting in the planning, development, and delivery of high-quality events and exhibitions for RINA members and industry partners, ensuring they are delivered on time, within budget, and to the highest standards.

Main Duties and Responsibilities

• Assist in the management and delivery of all global events and exhibitions run by RINA HQ. Events include but are not limited to: conferences, gala dinners, training courses, smaller meetings and webinars.
• Take ownership of selected events through to delivery, including planning, execution, and post-event evaluation.
• Support RINA Branches and Divisions in delivering their events and exhibitions as required.
• Source event vendors, including venues, catering, audiovisual (AV), and other suppliers, ensuring quality and cost-effectiveness.
• Effectively use event management platforms and systems, CRM tools, and the website to support event delivery. Systems include: Canva, e-shot, Cvent, Guild CRM, Monday.com.
• Manage the marketing calendar and create content as needed.
• Support the implementation of effective events marketing strategies in collaboration with the Marketing Team.

Cross-Organisational Collaboration

• Become a key member of the Membership Experience Delivery Team.
• Work closely with all RINA teams to align sales strategies with content and promotional efforts.
• Work closely with the Marketing Team to ensure effective communication between Members, Industry Partners, and internal stakeholders.
• Provide support to the Events & Strategic Partnerships Team as required.

General

• Stay informed about industry trends, competitor activities, and market dynamics.
• Ensure that all recording systems provided are used following the correct processes.
• Utilise system data for strategic decision-making and to enhance the overall sales process.
• Represent RINA at external events as part of the delivery team when required.
• Undertake global travel as needed.
• Any other ad hoc activities as required.

Specific Skills, Knowledge and Experience required

• Relevant Degree Qualification with events or marketing experience.
• Industry experience within the maritime community (desirable).
• Proven ability to work proactively and independently as a confident self-starter.
• Exceptional attention to detail with a commitment to high standards.
• Excellent organisational, marketing, and interpersonal skills, with the ability to manage multiple priorities effectively.

Location and Working Arrangements

This role is based at RINA’s central London office, close to Trafalgar Square. Need to have the right to work in the UK and have a valid passport. RINA operates a hybrid working model, with employees expected to work from the office up to three days per week, depending on business and event requirements. The role may involve occasional evening or weekend work, as well as UK and international travel, to support the delivery of events.