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- Tasks: Process invoices, resolve queries, and ensure timely payments to suppliers.
- Company: Join a supportive and friendly team at RHS.
- Benefits: Enjoy great benefits, inclusive culture, and opportunities for personal growth.
- Why this job: Make a real impact while developing your skills in a fast-paced environment.
- Qualifications: Attention to detail, excellent customer service, and organisational skills required.
- Other info: Be part of a team that values enthusiasm and fresh ideas.
The predicted salary is between 28800 - 43200 £ per year.
We are looking to recruit an Accounts Payable Assistant to join our supportive and friendly team. The role reports to the Accounts Payable Team Leader and is responsible for the accurate processing of invoices, resolution of invoice queries and reconciliation of statements to ensure supplier accounts are paid to the agreed terms. This is a fast paced, high-volume department so they need to be efficient with excellent customer service skills to liaise with both internal and external stakeholders, have a good eye for detail and be highly organised.
Responsibilities:
- To review the outstanding invoices list, identify why the invoice has not been processed and direct the query to the correct person for resolution.
- To request a PO is raised by the appropriate member of staff for any invoices that do not quote a purchase order number on the day the invoice is sent into the system.
- To ensure supplier statements are received monthly for all suppliers and to work with the suppliers to resolve any issues that are preventing invoices from being paid.
- To constantly review Accounts Payable email, ensure all queries are responded to within 48 hours.
- To chase VAT invoices for any proforma payments made to ensure accounts are kept up to date.
- To request refunds for any overpayments.
- Escalate issues to the Team Leader if you are unable to resolve or have issues with internal or external contacts.
The RHS is committed to safeguarding and promoting the welfare of children, young people and adults at risk and expects all personnel to share in this commitment. We are an inclusive employer and welcome applicants from all backgrounds.
Accounts Payable Assistant employer: Royal Horticultural Society
Contact Detail:
Royal Horticultural Society Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral!
✨Tip Number 2
Prepare for the interview by researching common questions for Accounts Payable roles. Practise your answers, focusing on your attention to detail and customer service skills. We want you to shine!
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed high volumes of work in the past. We love seeing candidates who can handle the fast-paced environment!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds. Plus, it shows your enthusiasm for the role. Apply through our website for the best chance!
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable Assistant role. Highlight your experience with invoice processing and any relevant customer service skills. We want to see how you can bring your unique flair to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our fast-paced environment. Share specific examples of how you've tackled similar challenges in the past, and let your personality come through.
Show Off Your Attention to Detail: In a role like this, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on!
Apply Through Our Website: We encourage you to apply directly through our careers portal. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get a feel for what we’re all about at StudySmarter!
How to prepare for a job interview at Royal Horticultural Society
✨Know Your Numbers
As an Accounts Payable Assistant, you'll be dealing with invoices and statements all day. Brush up on your numerical skills and be ready to discuss how you handle high volumes of data efficiently. Mention any software you're familiar with, like Excel or accounting systems, as this will show you're prepared for the role.
✨Show Off Your Customer Service Skills
This role requires excellent customer service skills, so think of examples where you've successfully resolved queries or issues. Be ready to explain how you would handle a difficult supplier or internal stakeholder, showcasing your communication skills and ability to maintain professionalism under pressure.
✨Be Organised and Detail-Oriented
In a fast-paced environment, organisation is key. Prepare to discuss your methods for keeping track of invoices and queries. You might want to share specific tools or techniques you use to stay organised, as this will demonstrate your proactive approach to managing workload.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face in the department, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
