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- Tasks: Plan and coordinate exciting physical and hybrid events for a prestigious venue.
- Company: Join the award-winning RCP London Events team in a stunning location overlooking Regents Park.
- Benefits: Enjoy 27 days holiday, a pension plan, and discounts on cinema tickets and high street brands.
- Why this job: Be part of a dynamic team creating memorable events while supporting vital healthcare initiatives.
- Qualifications: A-levels or equivalent in event management with at least 2 years of relevant experience required.
- Other info: Opportunity for professional development and a supportive work environment.
The predicted salary is between 30000 - 38000 £ per year.
Join Our Award-Winning Events Team at RCP London Events! Are you ready to take your career to the next level? We have an exciting opportunity for a Senior Meetings and Events Planner to join our prestigious team.
Our iconic venue, nestled in the picturesque setting overlooking Regents Park, is home to the Royal College of Physicians. This magnificent location offers a variety of meeting, conference, dining, and event spaces, along with services for virtual and hybrid events, as well as a medicinal garden. The space beautifully blends the heritage of our organisation with modern architecture, creating exceptional events and lasting memories.
As a Senior Event Planner, you will be a key member of our experienced and dynamic team. You will play a crucial role in converting high-revenue business opportunities and planning and coordinating both physical and hybrid events. Your efforts will help maximise income and fill unsold spaces which support our revenue targets. You will also drive high performance and engagement within the team by deputising for the diary/revenue and team managers as needed, and by supervising the commercial planning team to ensure best practices and change initiatives are implemented.
In addition to managing your own events, you will support the sales team by planning and coordinating events converted from new prospective clients with high revenue potential. Your role will involve maintaining and developing high-value key accounts, networking with existing clients, and engaging with past users to generate future business and develop new leads. A strong commercial awareness of profitable business and current industry trends is essential.
Responsibilities include:
- Liaising with customers from the initial enquiry stage, right through the customer journey to post event follow up including for physical, hybrid and virtual events.
- Arranging and conducting client venue visits, handling enquiries and following up with detailed proposals.
- Demonstrating an in-depth knowledge of the product, pricing and packages on offer.
- Demonstrating commercial awareness in order to successfully negotiate with customers to win their business.
- Participating in site visits, handling enquiries and taking ownership of large revenue events, as directed by the Business Development Manager.
- Ensuring the successful delivery of events, by communicating, coordinating and compiling event details and liaising with the event operations and front of house teams.
- Preparation and processing of accurate deposits and invoices.
- Generating and reporting on activities as required.
- Yield management, ensuring up to date activities and maintenance of accounts in the CRM system.
- Creating and managing Key Account plans.
- Delivering a consistently high level of customer service.
Experience:
- Educated to A-level, or equivalent business or event management qualification.
- Demonstrate relevant experience in Event Planning and Coordination with the skills, knowledge and commercial understanding required for the role.
- Working in a direct planning role within the hospitality/events industry specialising in conferences, meetings, dining and events, with a minimum of 2 years of experience.
- Working knowledge of Microsoft office applications.
- Being commercially aware of finance, budget management and working in a profitable business.
- Having knowledge of food and beverage in the context of the hospitality and events industry.
- Ability to prioritise your own workload and completing tasks with a high level of accuracy.
Benefits:
- 27 days holiday per annum, plus bank holidays.
- Group personal pension plan with 7% employer contribution.
- Interest-free season ticket loan.
- Life assurance.
- Annual pay award.
- Employee assistance programme 24/7 advice and support for any work-related issues as well as any problems affecting your home life.
- Occupational health team includes employment and work-related health assessments, health checks and work station assessments.
- Cycle to work scheme.
- Corporate eye care scheme.
- Professional training and development opportunities.
- Enhanced maternity and paternity pay.
- Staff discounts platform including discounts on cinema tickets and a range of high street brands.
- Health cash plan.
About the department: The Commercial Meetings & Events department at the RCP is an award-winning venue team, responsible for letting the venue facilities for events both in London and in Liverpool, the proceeds of which go back to supporting the important work the RCP does, including the delivery of high-quality patient care.
Closing date: 5pm 4 July 2025
Interview date: Week beginning 7 July 2025
Senior Meetings & Events Planner in North West London employer: Royal College of Physicians
Contact Detail:
Royal College of Physicians Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Meetings & Events Planner in North West London
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience in high-revenue event planning. Attend industry events or join relevant online forums to connect with potential colleagues and mentors who can provide insights into the role.
✨Tip Number 2
Familiarise yourself with the latest trends in hybrid and virtual events, as well as the specific offerings of the Royal College of Physicians. This knowledge will help you demonstrate your understanding of the market during interviews and discussions.
✨Tip Number 3
Prepare to discuss your previous experiences in managing high-value accounts and how you've successfully converted leads into profitable events. Be ready to share specific examples that highlight your commercial awareness and negotiation skills.
✨Tip Number 4
Showcase your organisational skills by discussing how you prioritise tasks and manage multiple events simultaneously. Highlight any tools or systems you use for effective project management, as this is crucial for a Senior Meetings & Events Planner.
We think you need these skills to ace Senior Meetings & Events Planner in North West London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning and coordination. Focus on your achievements in managing high-revenue events and any specific skills that align with the job description, such as commercial awareness and customer service.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event planning and your understanding of the hospitality industry. Mention specific examples of successful events you've managed and how you can contribute to the RCP's goals.
Highlight Relevant Skills: Emphasise your skills in negotiation, client management, and team leadership. Given the role's focus on driving performance and engagement, make sure to mention any experience you have in supervising teams or implementing best practices.
Showcase Your Knowledge of the Industry: Demonstrate your understanding of current trends in the events industry, especially regarding hybrid and virtual events. This will show that you are not only qualified but also proactive in staying updated with industry developments.
How to prepare for a job interview at Royal College of Physicians
✨Know Your Venue
Familiarise yourself with the Royal College of Physicians and its unique offerings. Understand the different event spaces, services for hybrid events, and the medicinal garden. This knowledge will help you demonstrate your enthusiasm and suitability for the role.
✨Showcase Your Commercial Awareness
Be prepared to discuss how you can maximise income and fill unsold spaces. Highlight your understanding of current industry trends and how they can impact event planning. This will show that you are not just an event planner but also a strategic thinker.
✨Demonstrate Strong Communication Skills
As a Senior Meetings and Events Planner, you'll need to liaise with clients and coordinate with various teams. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've successfully managed client relationships in the past.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle challenges during events. Think of specific examples from your previous experience where you successfully navigated difficult situations or exceeded client expectations.
