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- Tasks: Support senior leaders with diary management, travel arrangements, and project coordination.
- Company: Join the Royal College of Physicians, a leader in healthcare education and advocacy.
- Benefits: Enjoy 29 days annual leave, hybrid working, and a health cash plan.
- Why this job: Be part of a dynamic team making a real impact in healthcare.
- Qualifications: Experience as an EA with strong organisational and interpersonal skills required.
- Other info: Apply early; we review applications as they come in!
The predicted salary is between 27500 - 35000 £ per year.
Job Description
Executive Assistant to Registrar, Deputy Registrar and Executive Director
London or Liverpool
£33,000 (Liverpool) and £35,000 (London)
Working arrangements: Standard working hours between 9am – 5pm, Monday to Friday. Hybrid working, with a minimum of 6 days per month in the office
Contract: 11-month fixed term contract (maternity cover)
We are seeking to recruit an enthusiastic, highly organised and proactive Executive Assistant to work with the Registrar, Deputy Registrar and Executive Director leading the Membership Support and Global Engagement department (MSGE) at the Royal College of Physicians (RCP).
Responsibilities
- Provision of a comprehensive, efficient EA service to the Registrar, Deputy Registrar and Executive Director (ED) of the Membership Support and Global Engagement (MSGE)
- Proactive management of varied business activities, including complex coordination of diaries, travel arrangements and meeting preparation
- Independently managing assigned projects
- Managing emails and correspondence for the registrar; triaging and drafting responses
- Meeting support including managing contact lists, drafting agendas, taking minutes and monitoring actions across a wide range of meetings
About you
- Experienced EA with outstanding planning and organisational expertise able to manage complex and varied portfolios
- Great interpersonal skills, experienced in working with people from diverse groups
- Equally comfortable working as part of a team and independently
- Ability to work flexibly, rapidly and independently
- Great attention to detail
Benefits include 29 days of annual leave (pro rata), 7% employer pension contribution, hybrid working, health cash plan. and much more.
Expected closing date: 7 August 2025
Please note that this is a critical role which we want to appoint as soon as possible. We will review applications upon receipt, and we may shortlist and invite candidates to attend an interview whilst the advert is still live. We therefore recommend early applications as the vacancy may close before the listed closing date.
The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.
The RCP is all about our people – our members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st-century medical workforce and the diverse population of patients we serve is a priority for us.
Executive Assistant to Registrar, Deputy Registrar and Executive Director employer: Royal College of Physicians
Contact Detail:
Royal College of Physicians Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Registrar, Deputy Registrar and Executive Director
✨Tip Number 1
Familiarise yourself with the Royal College of Physicians and their Membership Support and Global Engagement department. Understanding their mission and values will help you tailor your approach during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare for potential interview questions.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar or project plan that reflects how you would manage the complex tasks outlined in the job description. This practical demonstration can set you apart from other candidates.
✨Tip Number 4
Be ready to discuss your experience with diverse groups and how you handle communication in a busy environment. Highlighting your interpersonal skills will be crucial, as the role involves working closely with various stakeholders.
We think you need these skills to ace Executive Assistant to Registrar, Deputy Registrar and Executive Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, project management abilities, and any experience with diary management or correspondence handling.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention specific examples of how your skills align with the responsibilities outlined in the job description.
Highlight Interpersonal Skills: Since the role requires great interpersonal skills, include examples in your application that demonstrate your ability to work with diverse groups and manage relationships effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Attention to detail is crucial for this position, so ensure your application reflects that quality.
How to prepare for a job interview at Royal College of Physicians
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules and projects is crucial. Be prepared to discuss specific examples of how you've successfully organised events or managed multiple priorities in the past.
✨Demonstrate Interpersonal Skills
This role requires working with diverse groups of people. Highlight your experience in building relationships and collaborating with various stakeholders. Share anecdotes that illustrate your communication style and adaptability.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as managing conflicting schedules or handling sensitive information, and prepare your responses.
✨Research the Organisation
Familiarise yourself with the Royal College of Physicians and its mission. Understanding their values and current initiatives will help you align your answers with their goals and demonstrate your genuine interest in the position.
