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- Tasks: Support top executives with scheduling, travel, and project management.
- Company: Join the Royal College of Physicians, a leader in healthcare improvement.
- Benefits: Enjoy 29 days leave, hybrid work, and a health cash plan.
- Why this job: Be part of a diverse team making a real impact in healthcare.
- Qualifications: Experience as an EA with strong organisational and interpersonal skills required.
- Other info: Apply early; interviews may happen before the closing date.
The predicted salary is between 33000 - 35000 £ per year.
Executive Assistant to Registrar, Deputy Registrar and Executive Director
London or Liverpool
£33,000 (Liverpool) and £35,000 (London)
Working arrangements: Standard working hours between 9am – 5pm, Monday to Friday. Hybrid working, with a minimum of 6 days per month in the office
Contract: 11-month fixed term contract (maternity cover)
We are seeking to recruit an enthusiastic, highly organised and proactive Executive Assistant to work with the Registrar, Deputy Registrar and Executive Director leading the Membership Support and Global Engagement department (MSGE) at the Royal College of Physicians (RCP).
Responsibilities
- Provision of a comprehensive, efficient EA service to the Registrar, Deputy Registrar and Executive Director (ED) of the Membership Support and Global Engagement (MSGE)
- Proactive management of varied business activities, including complex coordination of diaries, travel arrangements and meeting preparation
- Independently managing assigned projects
- Managing emails and correspondence for the registrar; triaging and drafting responses
- Meeting support including managing contact lists, drafting agendas, taking minutes and monitoring actions across a wide range of meetings
About you
- Experienced EA with outstanding planning and organisational expertise able to manage complex and varied portfolios
- Great interpersonal skills, experienced in working with people from diverse groups
- Equally comfortable working as part of a team and independently
- Ability to work flexibly, rapidly and independently
- Great attention to detail
Benefits include 29 days of annual leave (pro rata), 7% employer pension contribution, hybrid working, health cash plan. and much more.
Expected closing date: 7 August 2025
Please note that this is a critical role which we want to appoint as soon as possible. We will review applications upon receipt, and we may shortlist and invite candidates to attend an interview whilst the advert is still live. We therefore recommend early applications as the vacancy may close before the listed closing date.
The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.
The RCP is all about our people – our members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st-century medical workforce and the diverse population of patients we serve is a priority for us.
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Executive Assistant to Registrar, Deputy Registrar and Executive Director employer: Royal College of Physicians
Contact Detail:
Royal College of Physicians Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Registrar, Deputy Registrar and Executive Director
✨Tip Number 1
Familiarise yourself with the Royal College of Physicians and their work in Membership Support and Global Engagement. Understanding their mission and values will help you tailor your approach during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare for potential interview questions.
✨Tip Number 3
Highlight your organisational skills by preparing examples of how you've successfully managed complex schedules or projects in the past. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 4
Demonstrate your interpersonal skills by preparing to discuss how you've effectively communicated with diverse groups. This is crucial for the role, so think of specific instances where your communication made a positive impact.
We think you need these skills to ace Executive Assistant to Registrar, Deputy Registrar and Executive Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant. Focus on your organisational skills, project management experience, and any relevant achievements that demonstrate your ability to support senior executives.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Use examples from your past experiences to illustrate how you meet the requirements, such as managing complex diaries or coordinating travel arrangements.
Highlight Interpersonal Skills: Since the role requires great interpersonal skills, include specific examples of how you've successfully worked with diverse groups. This could be through teamwork, communication, or conflict resolution.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at Royal College of Physicians
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex diaries and projects is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, coordinated travel, or managed multiple tasks simultaneously.
✨Demonstrate Interpersonal Skills
This role requires working with diverse groups of people. Highlight your experience in building relationships and collaborating with various stakeholders. Share anecdotes that illustrate your ability to communicate effectively and adapt to different personalities.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios where you might need to triage emails or manage conflicting priorities. Think about how you would handle these situations and be ready to articulate your thought process.
✨Emphasise Attention to Detail
Attention to detail is key in this role. Bring examples of how your meticulous nature has positively impacted your previous work. Whether it’s drafting agendas or taking minutes, be ready to explain how you ensure accuracy and thoroughness in your tasks.
