Kingston Adult Education - MIS Assistant in Kingston upon Thames

About The Role And Our Ideal Candidate

The role reports directly to Kingston Adult Education’s MIS & Compliance Manager, and is responsible for working with the management information systems for adult education.

• Collate, analyse and complete data uploads from the Management Information System (MIS) to the relevant funding agencies.
• Monitor and maintain a high standard of data management and follow procedures in accordance with funding agencies, awarding bodies and Ofsted.
• Support the MIS & Compliance Manager in planning and implementing appropriate systems for the enrolment of learners.
• Ensure knowledge is up to date for funding rules and regulations including but not limited to eligibility rules, data entry rules, data deadlines and validation reports.

The requirements of this post may require coverage in the evenings and could include attending meetings and other events outside normal hours. The postholder will need to manage their work life balance flexibly to meet the needs of the role.

About You

• Have or be working towards a level 3 for IT
• Have experience of working with management information systems
• Question and challenge ways of working, with an understanding of the bigger picture in terms of the corporate context and external environment
• Demonstrate agility and adaptability in mindset and ways of working
• Work successfully with key stakeholders within and outside of the Council
• Demonstrate commitment to own personal and professional development to meet the changing demands of the role
• Demonstrate innovation and creativity
• Actively engage in positive cross‑organisational communications and team working
• Communicate clearly, confidently and appropriately with colleagues using the best methods of communication for the task.

About Us

Kingston Adult Education is rated by Ofsted as a ‘good’ adult education provider for over 3,500 learners and is on an exciting journey towards outstanding provision.

Our mission is to deliver high quality learning and training opportunities to meet the needs of individuals and employers in Kingston and surrounding areas and to work alongside community partners to achieve this.

Our Offer To You

As an organisation that values and nurtures talent, we’re committed to helping you fulfil your potential and will offer you a supportive, friendly and collaborative environment to grow and develop your career and skills.

• A generous annual leave entitlement of 25‑32 days, plus bank holidays (pro‑rata if part‑time working hours apply) depending on service and grade.
• Enhanced Maternity, Paternity, shared parental, adoption and dependents leave
• Three volunteering days per year in Kingston
• Hybrid working (dependent on the role)
• Flexible and agile working arrangements using Google Chromebooks
• Learning and development portal offering a range of courses
• Discounts on a range of local shops, restaurants, gyms and leisure centres
• Interest‑free season ticket loans
• Local Government Pension Scheme
• Bicycle loan facilities and cycle‑to‑work scheme
• Zip car scheme
• Confidential health & wellbeing and counselling support

Application Process

Apply online outlining what skills, abilities and experience you can bring which makes you an ideal candidate for this role. Please refer to the requirements outlined in the job profile when completing your application and check your CV details have been uploaded correctly in the relevant sections.

We understand and recognise the benefits of using Artificial Intelligence (AI) in the workplace and are embracing AI where appropriate, to boost our productivity and streamline how we deliver our Council services efficiently; to provide the best possible outcomes for our residents and communities.

However, we reserve the right to reject applications where it is apparent that AI‑generated content has been used in isolation and without personalised responses. At Kingston we value authenticity and are looking for individuals who can clearly demonstrate their own skills, experience and motivation for the role that they are applying for and embrace and demonstrate our STAR values.

Additional Information

We are in the process of updating our payscales in line with the pay award for NJC, Chief Officers and Chief Executives for April 2025 therefore please take this into account when viewing the salary on this position.

We are proud to be a diverse and welcoming Borough and we strive to create a workforce which reflects the community we serve, and instil a sense of belonging in our staff. We celebrate and respect differences and appreciate the value of having a diverse workforce, therefore we welcome applications from under‑represented groups.