At a Glance
- Tasks: Support the Plant Manager by managing vehicle fleet and equipment efficiently.
- Company: Join a collaborative company committed to innovation and teamwork.
- Benefits: Gain valuable experience in a supportive environment with growth opportunities.
- Other info: Dynamic role with opportunities to collaborate and learn from experienced professionals.
- Why this job: Perfect for organised individuals passionate about operational efficiency and teamwork.
- Qualifications: Strong organisational skills, plant knowledge, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
If you are a registered client with Routes To Work, please contact your caseworker to apply.
If you are not a registered client, please contact us to check you are eligible for this opportunity.
Purpose of Role
Plant Administrator based at our Head Office, Motherwell.
This is a key role within the Procurement Department to help support the Plant Manager with the company's vehicle fleet and equipment.
You will be responsible for maintaining asset registers, arranging servicing and maintenance, handling fuel usage reports, and ensuring accurate records across our fleet management system.
Requirements (you will have)
Skills, Qualifications & Experience
- Plant / Machinery knowledge
- Strong organizational skills with attention to detail.
- Ability to multitask and work under minimal supervision.
- Strong communication skills and the ability to work in a team.
- Driving Licence
- Strong administration / Microsoft office / excel
We pride ourselves on creating a collaborative and supportive work environment where teamwork is valued.
Our company is committed to innovation and efficiency, and we encourage continuous improvement in all areas of the business.
If you are an organized individual with a passion for operational efficiency, we’d love to hear from you!
The Role (requires)
The role
- Maintain and update the master register for company vehicles and assets.
- Arrange servicing, maintenance, MOTs, and any required testing.
- Upload all relevant records to the Share Point asset number folder.
- Raise and process asset and maintenance orders, including GRNs.
- Resolve queries on asset invoices by liaising with appropriate teams.
Hired Vehicle Management
- Coordinate servicing, MOTs, and maintenance for hired vehicles.
- Collaborate with internal teams to source and raise orders for additional vehicles.
- Manage off-hiring processes, ensuring correct orders are issued and tracked.
Vehicle Tracking
- Maintain tracking systems on all applicable vehicles.
- Update tracking information and set up alerts for driving behaviours (e. g., speeding, geo zones).
- Run reports for Line Managers and senior management.
- Highlight any inappropriate vehicle use to the Line Manager.
Fuel Usage Monitoring
- Prepare weekly fuel usage reports for the company’s fuel management systems.
- Manage the issuance and cancellation of fuel cards and fobs, as instructed.
Weekly Plant Allocations
- Manage the weekly plant sheet for projects
- Ensure accurate GRNs from delivery tickets; follow up with suppliers as needed.
- Process weekly allocations for cost accruals and handle off-hiring requests.
- Resolve plant-related invoice queries for projects
Other General Duties
- Collaborate with other team members and assist with general tasks as needed.
- Provide coverage for team members on annual leave or during unexpected absences.
- Address queries or issues raised by Line Manager or Directors promptly.
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Plant Administrator in Motherwell employer: Routes to Work
At our Head Office in Motherwell, we offer a dynamic and supportive work environment for our Plant Administrators, where collaboration and teamwork are at the heart of our culture. We are dedicated to fostering employee growth through continuous improvement initiatives and provide opportunities for professional development within our innovative Procurement Department. Join us to be part of a company that values operational efficiency and encourages a proactive approach to problem-solving.
