Invoice Administrator in Glasgow

Job Specifics

• Reference No: CD474




• Location: Mainly remote with the odd need to attend their Glasgow office for training/equipment collection.




• Hours: Full Time




• Salary: £17.83




• Closing Date: Friday 9th October 2026




• Why you should apply for this role: Work life balance

Job Overview

Public sector organisation in Glasgow, is currently looking to recruit an Invoicing Officer for an initial 6 month contract on a rate of £17.83/hour (PAYE). This role is mainly remote with the odd need to attend their Glasgow office for training/equipment collection.

Key Tasks

• Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.




• Processing high volume of invoices each month.




• Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.




• Ownership of the purchase order process. Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities.




• Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.




• Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.




• Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.




• Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process.




• Liaising with internal and external stakeholders to reach appropriate resolution.




• Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.




• Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.




• Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.




• Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.




• Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.




• Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.




• As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.




• Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.




• The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.

Employer Expectations Skills/Knowledge/Experience

• Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.




• Experience processing high levels of invoices.




• Experience in Accounts Payable/Finance.




• Excellent communication and working relationship building skills.




• High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.




• Experience of working with internal/external stakeholders.




• Knowledge of data protection legislation requirements.




• Proven experience within a similar Finance environment.




• Comprehensive understanding of the Purchase to Pay process.

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