At a Glance
- Tasks: Manage purchasing processes and liaise with suppliers to ensure smooth operations.
- Company: Dynamic city centre office with exciting projects and challenges.
- Benefits: Competitive salary of £17.83, full-time hours, and career development opportunities.
- Other info: Great opportunity for growth in a supportive environment.
- Why this job: Join a busy team and make an impact in procurement and finance.
- Qualifications: Experience in finance or accounts payable; AAT qualification preferred.
The predicted salary is between 32000 - 40000 £ per year.
Reference No: CD449
Location: Glasgow
Hours: Full Time
Salary: £17.83
Closing Date: Friday 7th August 2026
Why you should apply for this role: Exciting projects and challenges
Job Overview: City Centre based office are looking for a Purchasing Officer to join their busy team. You will be responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.
Main Duties & Responsibilities:
- Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.
- Ownership of the purchase order process. Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities.
- Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.
- Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.
- Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.
- Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process. Liaising with internal and external stakeholders to reach appropriate resolution.
- Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.
- Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.
- Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.
- Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.
- Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.
- Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.
- As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.
- Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.
- The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.
Employer Expectations:
Skills/Knowledge/Experience:
- Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.
- Experience in Accounts Payable/Finance.
- Excellent communication and working relationship building skills.
- High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.
- Experience of working with internal/external stakeholders.
- Knowledge of data protection legislation requirements.
- Proven experience within a similar Finance environment.
- Comprehensive understanding of the Purchase to Pay process.
Qualifications/Tickets/Licences Required:
- Attained, or be working towards, AAT Diploma qualification in accountancy.
Purchasing Officer in Glasgow employer: Routes To Work South Registered company in Scotland under SC217367 with charitable status under
Routes To Work South is an excellent employer that prioritises work-life balance and offers a supportive environment for its employees. With a focus on professional growth, the company provides opportunities for skill development while fostering a collaborative and inclusive culture in East Kilbride. Joining our team means being part of a mission-driven organisation that values your contributions and well-being.
Contact Details:
Routes To Work South Registered company in Scotland under SC217367 with charitable status under Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Officer in Glasgow
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Routes To Work South Registered company in Scotland under SC217367 with charitable status under.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Officer in Glasgow
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Routes To Work South Registered company in Scotland under SC217367 with charitable status under:Your cover letter should read like you’re chatting directly to Routes To Work South Registered company in Scotland under SC217367 with charitable status under. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Routes To Work South Registered company in Scotland under SC217367 with charitable status under.
How to prepare for a job interview at Routes To Work South Registered company in Scotland under SC217367 with charitable status under
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Routes To Work South Registered company in Scotland under SC217367 with charitable status under!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Routes To Work South Registered company in Scotland under SC217367 with charitable status under. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Routes To Work South Registered company in Scotland under SC217367 with charitable status under's culture.
