Payroll Administrator in Beaconsfield

To work with the team to ensure timely and accurate delivery of payroll and Auto-Enrolment services. This will include:

• Processing, ownership and completion of regular client payrolls (whether weekly, fortnightly, 4-weekly or monthly) across a range of sectors; including setting up starters and leavers, other payroll data including processing adjustments to salaries and employee data.
• Managing the process from receipt of data to the printing and the despatch of reports.
• Production and despatch of payslips and P45’s etc.
• Ensuring the payroll data is up to date and accurate.
• Reconciliation of HMRC account and liaising with HMRC on behalf of the clients.
• Resolution of day-to-day queries and liaising with the clients to request information for payroll processing.
• Ensuring the payroll is reviewed by a supervisor/manager where applicable.
• Seek guidance from the rest of the team as required.

Full Auto-Enrolment tasks for clients, including:

• Letter and communications.
• Input and reporting to/from the payroll system (mainly KeyPay).
• Production of files and upload to the relevant pension provider/middleware portal.
• Consultation and reconciliation of payments with checks clients.
• Auto Enrolment set‑up, including use of The Pensions Regulator website.

General Admin and Filing:

These tasks are completed on an ‘as and when’ basis for each payroll and include:

• Keeping both the Client Data Sheet and the Excel database of clients up-to-date.
• Scanning and filing of documentation relating to the payroll, Auto-Enrolment or individuals.
• Regular and accurate completion and submission of timesheets within set deadlines.
• Payroll procedures relating to specific tasks/new processes introduced to be kept up to date.
• Support Rouse payroll.
• Liaise with clients to clarify facts/information.

Key responsibilities and skills

The ideal person for this role will be well organised and able to work to agreed timescales, whilst having the ability to actively engage with clients. You will:

• Communicates effectively at all levels with colleagues and clients.
• Technically up to date, including statutory payroll requirement (SSP/ SMP/ SPP/ PAYE & NIC).
• Payroll experience within bureau or accountancy firm.
• Uses judgement to suggest alternatives and improvements in processes and procedures.
• Knowledge of auto enrolment regulations and rules of benefits in kind.
• High level of accuracy and attention to details.
• Able to organise and manage time efficiently and effectively.
• Ability to work to deadlines and under pressure.
• Uses initiative.
• Keeps line manager informed of progress and potential problems.
• Highlights potential business opportunities to line manager.
• Takes time to understand what the client requires.
• Confident when speaking/working with clients.
• Aware of cost implications of actions.
• Knowledge of working on a multi-site/portfolio of payrolls basis.

The candidate

We are looking for a motivated and detail-oriented Payroll Assistant with a minimum of 2 years’ payroll bureau experience. You will have a solid understanding of payroll processes, excellent organisational skills, and the ability to manage multiple client payrolls accurately and efficiently. You’ll thrive in a supportive and collaborative environment where your contributions are recognised and valued. In return, you’ll be encouraged to develop your skills, expand your expertise, and take advantage of genuine opportunities for career progression within a growing business.

• Competitive salary and benefits package
• Purchase up to 5 additional days holiday (or pro rata equivalent)
• Hybrid working and flexibility around working patterns
• Extra one day holiday awarded after 5 years, 8 years and 10 years
• Employee assistance programme (EAP) for counselling services, legal and medical support
• Death in Service 4x base salary (after probation)
• Enhanced maternity/paternity/adoption leave
• Auto Enrolment Pension Scheme
• Paid car parking – All employees are entitled to claim car parking expenses for parking charges.

Wellbeing and lifestyle benefits

• London Office: Located just off Oxford Street, between Oxford Circus and Tottenham Court Road stations
• Employee Referral Scheme
• One Volunteer Day annually
• Personal financial advice annually from external financial advisor
• Monthly in-house massage sessions
• Beaconsfield Office: Central location – 2-minute walk to Beaconsfield Station (Chiltern Line) and 5 minutes from the M40

About RouseFinerva

RouseFinerva was founded through the merger of two forward-thinking accounting and business advisory firms: Rouse, a full-service, UK Top 100 firm with a history spanning over 100 years, and Finerva, a specialist firm for tech, scale‑ups, and high‑growth clients – many backed by well‑known growth and venture investors.

Together, we are proud to be a leading independent, partner‑led firm, which means our team benefits from a collaborative culture, clear career progression, close working alongside our partners and recognition for their achievements.

Delivering meaningful impact is embedded in the RouseFinerva DNA – for both our clients and our people. We believe the two go hand in hand: when our team thrives, our clients benefit, and when our clients succeed, so do we all.