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- Tasks: Support HSE & Facilities Manager with admin tasks and contractor coordination.
- Company: Join Rotork, a global leader in flow control and instrumentation.
- Benefits: Flexible part-time hours, collaborative environment, and meaningful impact on site safety.
- Other info: Exciting growth period with opportunities to shape the future of the business.
- Why this job: Make a real difference in operational effectiveness while balancing work and life.
- Qualifications: Strong communication skills and experience with SharePoint and data management.
The predicted salary is between 12 - 15 £ per hour.
We are seeking a proactive and highly organised Part‑Time HSE & Facilities Administrator (22hrs p/w) to provide administrative, contractor, and systems support to the HSE & Facilities Manager. This role is essential to the safe and efficient day‑to‑day operation of the site and is ideal for someone looking for a part‑time position with responsibility and variety.
Key Responsibilities
- Manage contractor attendance on site, ensuring activity is well coordinated and disruption is minimised.
- Maintain all contractor documentation, ensuring paperwork is current, compliant, and accurately stored on SharePoint.
- Collate and manage HSE documentation, monitoring compliance against site and Group objectives.
- Support the development of efficient HSE data recording processes to enable timely month‑end Group reporting.
- Coordinate Occupational Health visits and build strong working relationships with service providers.
- Organise training for colleagues using approved training providers, ensuring records are accurate and up to date.
About You
- Well organised with excellent attention to detail.
- Comfortable balancing tasks independently within a part‑time working pattern.
- Confident using systems such as SharePoint and working with data.
- Strong communication skills with the ability to build effective working relationships.
- Previous experience in an administrative, HSE, or facilities environment is desirable but not essential.
What We Offer
- A meaningful part‑time role contributing directly to site safety and operational effectiveness.
- Flexible working hours (by agreement) to support work–life balance.
- A collaborative and supportive working environment.
Qualifications
- Proven experience in a similar role.
- Good communication skills, both written & verbal.
- PC literate with good MS Excel knowledge and SharePoint experience.
Core Competencies
- Ability to manage / Co-manage multiple priorities under tight deadlines.
- A team player with the ability to communicate with purpose.
- Positive attitude to a changing culture with the ability to adapt to situations.
HSE & Facilities Administrative Assistant in Leeds employer: Rotork
Contact Detail:
Rotork Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HSE & Facilities Administrative Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute to their mission. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and confidently.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace HSE & Facilities Administrative Assistant in Leeds
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the HSE & Facilities Administrative Assistant role. We want to see how your skills align with the responsibilities mentioned in the job description.
Show Off Your Organisational Skills: Since this role requires excellent organisation, give us examples of how you've managed multiple tasks or projects in the past. We love seeing candidates who can juggle responsibilities like a pro!
Highlight Your Communication Skills: Strong communication is key for this position. Use your application to demonstrate how you've built effective working relationships in previous roles. We want to know you can connect with colleagues and contractors alike!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out on joining our team!
How to prepare for a job interview at Rotork
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the HSE & Facilities Administrative Assistant. Familiarise yourself with managing contractor documentation and HSE compliance. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially when working with systems like SharePoint.
✨Communicate Effectively
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. Think about how you can demonstrate your ability to build relationships with contractors and service providers during the interview, as this is crucial for the role.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Prepare for scenarios related to coordinating contractor attendance or managing HSE documentation. Think through how you would handle potential challenges and be ready to share your thought process.