Vendor Administrator in Bath

Company Description

Rotork is the market-leading global flow control and instrumentation company, helping our customers manage the flow of liquids, gases and powders across many industries worldwide.

Job Description

The Vendor Administrator is an 18 month Fixed Term Contract (FTC).

Job Purpose

Oversee the coordination and management of System Integrator (SI) and Business Integrator (BI) partners within a global Dynamics 365 (D365) implementation programme. This role will ensure that external partners are fully supported and integrated into programme operations, with the appropriate access, tools, and processes in place. The Partner Co-ordinator will own the end-to-end administrative, operational, and IT commercial oversight of these vendors. This includes managing access provisioning, software licensing, onboarding logistics, financial tracking, purchase order management, and change request oversight.

Responsibilities

• Manage day-to-day coordination of external SI and BI vendors supporting the D365 programme.
• Oversee the provisioning of system access, software licenses, and working environments for all vendor personnel.
• Set up environments for document sharing in SharePoint.
• Coordinate onboarding and ensure vendors are set up with relevant documentation, tools, and internal points of contact.
• Ensure vendors are familiar with internal processes, procedures, and compliance requirements.
• Track and maintain visibility over vendor costs, invoices, and budget alignment.
• Support the raising, tracking, and closure of Purchase Orders (POs) and related procurement processes.
• Review, validate, and track vendor change requests, ensuring appropriate approvals and documentation.
• Maintain a structured view of vendor deliverables, resource allocations, and time tracking (where applicable).
• Ensure compliance with internal security, access, and confidentiality policies.
• Act as the primary point of contact for vendor administrative queries and escalations.
• Collaborate with internal Finance, Procurement, and IT teams to ensure smooth vendor engagement.
• Maintain up-to-date records and documentation, including contracts, onboarding checklists, and access logs.

Qualifications

Essential

• Experience in vendor or supplier management within a large-scale ERP or IT programme.
• Strong understanding of D365 programmes or similar enterprise systems implementations.
• Familiarity with licensing models, access control, and onboarding processes for technology vendors.
• Comfortable working across Finance, IT, Procurement, and Programme teams.
• Excellent attention to detail and a structured approach to administration and documentation.
• Proficient in using Microsoft Office Suite, particularly Excel and SharePoint; experience with procurement tools a plus.
• Strong commercial awareness and understanding of budget management and cost tracking.

Required Competencies

• Clear and confident communicator with strong stakeholder engagement skills.
• Highly organized and able to manage multiple vendors, processes, and priorities simultaneously.
• Problem-solver with a practical, proactive mindset.
• Able to navigate ambiguity and work independently when needed.
• Collaborative team player with a service-oriented approach.

Additional Information

Our purpose is Keeping the World Flowing for Future Generations. For over sixty years, the world has relied on us to create the things that keep everything moving. From oil and gas to water and shipping, pharmaceuticals and food - these are the flows on which our modern world depends. Today we're respected and admired for our people, performance and products. Our success flows from our commitment to engineering excellence, and that's what we will always pursue, safely and sustainably. Rotork is going through an exciting period of change and growth, building on our existing market success. It's a great time to join us and make an impact in shaping the future of our business.