Early Careers Co-ordinator in London

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets. Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet. We have 4,600 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows. As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward. Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Responsibilities:

• Onboarding of Insight/Work Experience attendees, Apprentices, Interns and Graduates including:
• preparing and sending offer letters
• liaising with external consultants to obtain pre-employment screening documentation and visas or work permits where applicable
• liaising with internal stakeholders to coordinate onboarding of new joiners
• uploading applicant data onto relevant HR systems and SharePoint
• Posting vacancies on the Rothschild & Co careers website and university careers portals
• Conducting a first screen of candidate applications and creating a shortlist
• Logging and tracking applications via the applicant tracking system and other associated spreadsheets
• Organising first and final round assessment days - liaising with candidates, sourcing assessors, booking rooms and catering, scheduling interviews, creating and distributing interview packs, tracking interview feedback
• Arranging reimbursement for candidate travel and logging vendor invoices
• Reconciling expenses and claims promptly and accurately as required
• Organising hotel and travel arrangements (international and domestic), including foreign currencies, hotels etc. as required.

Early Careers Programmes:

• Providing administrative support to the programme managers prior to and throughout the Insight/Work Experience, Apprenticeship, Summer and Long-Term Internship Programmes
• Coordinating presentations, workshops and training sessions during each of the programmes, including booking rooms, sourcing representatives, sending out calendar invites and ensuring all speakers are fully briefed
• Organising induction packs for new starters.

Skills required:

• Excellent organisational and time-management skills with the ability to adapt to changing priorities and multi-task in order to meet deadlines
• Proactive attitude with the ability to demonstrate initiative and reliability
• Strong attention to detail
• Excellent interpersonal skills – able to communicate clearly and effectively at all levels both internally and externally
• Self-motivated, committed, with a flexible approach and ability to work independently and within a team
• Good knowledge of Outlook, Word, PowerPoint and Excel.

One reason for the long-term success of our business is the importance we place on being principled. It is this belief that drives both the way we work with our clients and the way we hire, manage and develop our people – and we look for the same qualities from them in return. Our teams reflect the diverse needs of our clients, businesses and the markets we operate in around the world. We value, and seek to maintain, an eclectic mix of skills and backgrounds – encouraging everyone to come together to share their perspectives for the good of each other, the business and our clients.