Our Southampton office is currently looking for a full-time Administration Assistant who will primarily be based at our newly refurbished offices in Chilworth.
The successful candidate will assist the administration team in undertaking a wide range of tasks including the following:-
- General reception duties including greeting clients and visitors both in person and on the telephone.
- Filing, archiving and maintaining databases
- Sending mailshots out by post and using our e-mail distribution system.
- Company Secretarial duties, completion of forms and online filing of important documents
- Arranging the appropriate checks and completing paperwork in respect of new clients
- Collating correspondence and issuing via various electronic methods
In order to carry out this role effectively, we are looking for someone who has the following qualities:-
- Be confident and articulate with the ability to communicate effectively with clients and colleagues via telephone, in person and by e-mail.
- Have excellent attention to detail.
- Have a well organised and methodical approach to the workload and be able to manage deadlines and prioritise conflicting demands.
- Possess good IT skills.
- Value a team working environment, taking a proactive approach to tasks.
- The ability to work independently with limited guidance.
- Possess a positive and caring attitude towards your work and your colleagues.
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