At a Glance
- Tasks: Provide high-level admin support, manage diaries, coordinate meetings, and track correspondence.
- Company: Join Rotherham Metropolitan Borough Council, committed to diversity and inclusion.
- Benefits: Competitive salary, full-time hours, and a supportive work environment.
- Other info: Great opportunity for career growth and development in public service.
- Why this job: Be part of a dynamic team making a real difference in the community.
- Qualifications: Strong organisational skills and experience in administrative roles.
The predicted salary is between 26824 - 28142 € per year.
Directorate: Policy, Strategy & Engagement
Permanent, full time, 37 hours per week
An exciting opportunity has arisen for the role of a Management Support Assistant to support Service Directors within the Council. As a Management Support Assistant, you will provide confidential, high level administrative and secretarial support. This is a varied and fast-paced role where you will manage complex diaries, coordinate meetings, prepare key documents, take minutes, and monitor multiple inboxes. You will also track correspondence and actions and ensure deadlines are met.
The key responsibilities for a Management Support Assistant are:
- Full comprehensive secretarial support to the Service Director and occasionally the wider team.
- Diary Management for the Service Director including scheduling and maintaining appointments.
- Meeting Coordination: Arranging internal/external meetings, preparing papers, taking minutes and compiling action logs.
- Inbox Management: Monitoring multiple inboxes and responding promptly.
- Correspondence Tracking: Logging, tracking, and chasing internal and external correspondence to ensure timely responses.
- Travel Arrangements: Organising travel and accommodation for meetings/events.
Please see attached job profile which contains details on the shortlisting and interview criteria. If you would like an informal discussion about the role, please contact Terrie Naylor, terrie.naylor@rotherham.gov.uk.
This post will have access to the Public Services Network, and if successful you will be required to apply for a disclosure of criminal records check at the Basic level (unspent criminal convictions).
Rotherham Metropolitan Borough Council is committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best. As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this position will be offered an interview.
For further information, please visit our website.
Head Office Riverside House Main Street Rotherham S60 1AE
Management Support Assistant x3 in Rotherham employer: Rotherham Metropolitan Borough Council
Rotherham Metropolitan Borough Council is an excellent employer, offering a supportive and inclusive work environment where employees are valued and encouraged to grow. With a commitment to equality, diversity, and professional development, the Council provides meaningful opportunities for career advancement while ensuring a healthy work-life balance in the vibrant community of Rotherham.
Contact Detail:
Rotherham Metropolitan Borough Council Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Management Support Assistant x3 in Rotherham
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills, especially in administration and support.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Management Support Assistant x3 in Rotherham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience for the Management Support Assistant role. We want to see how your skills match the job description, so don’t hold back on showcasing your diary management and meeting coordination abilities!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially in a fast-paced role like this one. Use bullet points where possible to make your key achievements stand out.
Show Your Enthusiasm:Let your passion for the role shine through! We love candidates who are excited about supporting Service Directors and contributing to the team. A little enthusiasm can go a long way in making your application memorable.
Apply Through Our Website:Don’t forget to submit your application via our website! It’s the best way to ensure we receive all your details correctly. Plus, you’ll find more information about the role and our values there, which can help you tailor your application even further.
How to prepare for a job interview at Rotherham Metropolitan Borough Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Management Support Assistant. Familiarise yourself with diary management, meeting coordination, and correspondence tracking. This will help you answer questions confidently and demonstrate your enthusiasm for the role.
✨Prepare Real-Life Examples
Think of specific situations where you've successfully managed complex tasks or provided high-level support in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will show the interviewers that you have the practical experience they’re looking for.
✨Showcase Your Organisational Skills
Since this role involves managing multiple inboxes and coordinating meetings, be ready to discuss how you stay organised. Bring examples of tools or methods you use to keep track of tasks and deadlines. This will highlight your ability to thrive in a fast-paced environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges the Service Director faces, or how success is measured in this role. This shows your genuine interest and helps you assess if the position is the right fit for you.
