At a Glance
- Tasks: Support Directors with admin tasks, manage schedules, and coordinate communications.
- Company: Fast-paced Financial Services organisation in Coventry city centre.
- Benefits: Competitive salary, flexible hours, and a collaborative work environment.
- Other info: Perfect for those seeking part-time work during school hours.
- Why this job: Gain valuable experience working closely with senior leadership in a dynamic setting.
- Qualifications: Experience as a PA or Administrator, strong MS Office skills, and attention to detail.
Part-Time - Personal Assistant to Directors
Location: Coventry (City Centre), CV1
Hours: 20 – 25 hours per week – (School Hours or Mornings)
Salary: £29,000 - £32,000 per annum (Salary to be pro-rata)
Reporting To: Directors
Job Type: Part-Time, Permanent
Overview
We are seeking a highly organised and proactive Personal Assistant / Senior Administrator to provide comprehensive administrative and operational support to 2 Directors within a fast-paced Financial Services organisation. This role requires exceptional attention to detail, strong reporting capabilities, proficient MS Office skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism. The successful candidate will play a key role in supporting business operations, producing high-quality management reports, coordinating management activities, and ensuring the smooth day-to-day running of the Directors' offices.
Key Responsibilities
- Provide dedicated administrative and PA support to 2 Directors.
- Manage diaries, meetings, appointments, and travel arrangements.
- Prepare meeting agendas and board packs.
- Manipulate data using Microsoft Excel functions.
- Maintain and update databases, spreadsheets, and reporting systems.
- Update CRM system.
- Prepare packs for senior management.
- Coordinate internal and external communications on behalf of 2 Directors.
- Deal with company expenses.
- Handle confidential information with discretion and professionalism.
- Support regulatory, compliance, and governance reporting requirements where required.
- Ensure all documentation is maintained accurately and in line with company policies.
- Liaise with internal departments, stakeholders, and external clients to facilitate business operations.
- Set up meeting rooms, deal with refreshments as required.
- Manage general office administration and ad hoc tasks as required.
Skills & Experience
Essential
- Previous experience as a Personal Assistant, Executive Assistant, Administrator, or similar support role.
- Preference given to those with Administration experience within the Financial Services sector. (Although not essential)
- Good Microsoft Excel skills, including:
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Ability to prioritise workload and work effectively under pressure.
- High level of accuracy and attention to detail.
- Proficient in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Desirable
- Knowledge of FCA-regulated environments.
- Competent user of Excel.
Personal Attributes
- Professional and confident approach.
- Highly organised and self-motivated.
- Strong analytical and problem-solving skills.
- Proactive with a positive attitude.
- Flexible and adaptable to changing priorities.
- Excellent relationship-building skills with stakeholders at all levels.
What We Offer
- Competitive salary and benefits package.
- Opportunity to work closely with senior leadership.
- Professional and collaborative working environment.
PA/Senior Administrator in Coventry employer: ROSE & YOUNG RECRUITMENT LTD
Join our dynamic Financial Services organisation in the heart of Coventry, where we prioritise a supportive and collaborative work culture. As a Personal Assistant/Senior Administrator, you will enjoy a competitive salary, flexible part-time hours, and the opportunity to work closely with senior leadership, fostering your professional growth in a fast-paced environment. We value attention to detail and proactive problem-solving, ensuring that every team member contributes meaningfully to our success.
Contact Details:
ROSE & YOUNG RECRUITMENT LTD Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PA/Senior Administrator in Coventry
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a PA/Senior Administrator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its directors. Understand their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in supporting their operations.
✨Tip Number 3
Practice your organisational skills! Create a mock schedule for a week, managing multiple tasks just like you would in the role. This will not only boost your confidence but also demonstrate your ability to handle the demands of the job.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace PA/Senior Administrator in Coventry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the PA/Senior Administrator role. Highlight your previous experience in administrative support, especially if it’s within financial services. We want to see how your skills match what we’re looking for!
Show Off Your Skills:Don’t forget to showcase your Microsoft Office skills, particularly Excel! Include specific examples of how you’ve used these tools in past roles. We love seeing candidates who can manipulate data and create reports like a pro.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Be sure to mention your organisational skills and ability to manage multiple priorities, as these are key for this role.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at ROSE & YOUNG RECRUITMENT LTD
✨Know Your Directors
Before the interview, do some research on the directors you'll be supporting. Understand their roles, backgrounds, and any recent news about the company. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Show Off Your Excel Skills
Since this role requires strong Microsoft Excel skills, be prepared to discuss your experience with it. Bring examples of how you've used Excel in previous roles, whether it's for data manipulation or creating reports. If possible, practice a few functions beforehand to demonstrate your proficiency.
✨Demonstrate Your Organisational Skills
As a Personal Assistant, organisation is key. Be ready to share specific examples of how you've managed multiple priorities in the past. You could talk about how you handled scheduling conflicts or coordinated meetings for busy executives, showcasing your ability to keep everything running smoothly.
✨Prepare for Confidentiality Questions
Given the sensitive nature of the information you'll handle, expect questions about confidentiality. Think of scenarios where you've dealt with confidential information and how you ensured it was protected. This will highlight your professionalism and discretion, which are crucial for this role.
