Payroll & HR Co-Ordinator in Exhall

The Payroll & HR Coordinator is a crucial administrative role for a detail-oriented, highly organised, and proactive person, responsible for managing all Human Resources and Payroll Administration tasks in compliance with UK legislation. This role involves maintaining accurate and confidential employee records, ensuring the timely and accurate processing of Payroll, and providing administrative support across the employee lifecycle.

The ideal candidate will be highly organised, detail-oriented, and possess a strong understanding of UK employment law and payroll regulations.

• Process Full-Cycle In-House Payroll: Accurately and timely process monthly and/or weekly payroll for all employees using our in-house payroll system, including calculating wages, PAYE (Pay As You Earn) tax, National Insurance Contributions (NICs), statutory payments (e.g., Statutory Sick Pay - SSP, Statutory Maternity Pay - SMP), and adjustments (e.g., bonuses, commissions, back pay). Identify opportunities to streamline payroll and HR processes for efficiency and accuracy.
• Data Integrity & HRIS Management: Maintain all payroll & employee data in the payroll & HR system, ensuring accuracy, security, and confidentiality, ensuring data accuracy for transfers, promotions, leave changes, and personal information.
• Compliance & Reporting: Ensure strict adherence to all internal controls and external regulations, specifically UK employment law and HMRC requirements. Process and reconcile year-end reporting, including the submission of FPS (Full Payment Submission) and EPS (Employer Payment Summary), and issuance of P60s to employees. Assist with routine HR audits and compliance documentation, ensuring all employee files (physical and digital) are complete and compliant with GDPR regulations. Generate routine Payroll & HR reports on key metrics such as headcount, turnover, and absence.
• Deductions and Benefits: Administer and process employee deductions for taxes, benefits, retirement plans, and other voluntary deductions.
• Reconciliation: Reconcile payroll data with general ledger accounts and resolve any discrepancies.
• Tax Administration: Assist in the preparation and filing of payroll tax reports and year-end forms (e.g., W-2s, P60s) and submit accurate and timely Real-Time Information (RTI) reports to HMRC. Manage and process pension auto-enrolment and contributions in line with The Pensions Regulator's requirements.
• Employee Lifecycle Management: Administer all stages of the employee lifecycle, from onboarding new starters (issuing contracts, conducting right-to-work checks, and managing new hire paperwork) to off-boarding leavers (processing leaver forms, calculating final payments, and on occasion conducting exit interviews, escalating any concerns to HR Advisor/Head of HR).
• HR Administration: Maintain and update employee records in the HR Information System (HRIS) and physical files, ensuring accuracy and compliance with GDPR. This includes processing changes to personal details, job titles, and salaries.
• Benefits & Engagement: Assist the Head of HR & HR Advisor with the administration of UK-specific employee benefits (e.g., private medical insurance, death-in-service), processing enrolment changes, and communicating benefit details whilst maintaining accurate records at all times.
• General Support: Serve as the primary point of contact for employee and manager queries on HR policies, procedures, and benefits (e.g., holiday entitlement, sickness, and parental leave). Provide administrative support to the broader HR team and assist with ad-hoc projects as required.
• Performance Management: Support the performance management and appraisal process by maintaining records and preparing relevant documentation.
• Leave Administration: Maintain records and assist with the administration of employee leaves of absence (e.g., parental leave, long-term sickness) in line with UK legislation.

Skills Required:

• Previous Payroll Processing experience for a full cycle, in-house payroll for a UK company.
• Proven experience working with a dedicated in-house payroll processing software.
• Preference given to those with experience in Sage Payroll.
• Solid understanding of PAYE/NICS regulations, statutory payments (SMP, SSP) and Auto-Enrolment pension legislations.
• Up-to-date knowledge of key UK Payroll Legislation and regulations, statutory rights, Minimum wage and GDPR.
• Good MS Office skills, Intermediate Excel skills.
• Strong attention to detail.
• Ability to work in a highly confidential team environment.