Timetabling Officer

Rose Bruford College is a leading small specialist higher education institution. We are one of the UK's largest performance colleges, with over 1,000 students undertaking undergraduate and postgraduate study in performance, design, technical arts and management.

Building on 75 years of creative achievement, Rose Bruford College unites diverse talent through exceptional education in storytelling. Our vibrant community blends tradition with bold innovation, nurturing unique artistic voices that transform stages and screens worldwide.

Hours: Full-time, 35 hours per week

Working Pattern: Hybrid working arrangements after successful completion of probation

What We Need

We are seeking an experienced, organised and proactive Timetabling Officer to lead the full lifecycle of the College's academic timetable, from planning and gathering teaching requirements through to publication, maintenance and continuous improvement. You will bring practical timetabling or complex scheduling experience and be confident balancing teaching requirements, staff availability, room capacity, and the needs of students. You will anticipate issues, resolve clashes, and keep the timetable on track.

Effective timetabling also relies on strong working relationships. You will work closely with Programme Directors and other colleagues to gather accurate information, manage competing requirements, and follow up diplomatically when needed.

You will take ownership of the function, understand how it currently operates, and introduce practical, sustainable improvements. Outside the busiest points in the timetabling cycle, you will also support the wider Data team with data administration tasks.

Is This You?

You might be a great fit if you:

• Have practical experience of timetabling, complex scheduling, or space planning.

• Can coordinate the different stages of the timetabling lifecycle effectively.

• Can interpret teaching requirements, identify constraints, and develop workable solutions.

• Can balance competing demands while maintaining accurate and reliable information.

• Look beyond immediate issues to identify longer-term improvements.

• Build positive working relationships and communicate clearly and diplomatically.

• Work independently, use sound judgement, and know when to escalate.

• Are organised, analytical, accurate, and calm when priorities change.

What You’ll Be Doing

• Leading the planning, creation, publication, and maintenance of the College’s central academic timetable.

• Coordinating and reviewing teaching requirements from Programme Directors and course teams.

• Translating teaching requirements into effective and deliverable timetables.

• Identifying and resolving timetable clashes and constraints.

• Balancing staff availability, room capacity, teaching needs, and the student experience.

• Managing timetable amendments, queries, and room bookings.

• Maintaining accurate information within the College’s timetabling systems.

• Supporting effective room allocation and space utilisation.

• Reviewing and improving timetabling processes and ways of working.

• Working with the wider Data team to assist with data administration tasks.

What You’ll Bring

You will have experience of timetabling, complex scheduling, space planning or a closely related function, ideally within Higher or Further Education, together with an understanding of the practical demands of managing a complex academic timetable.

Experience using timetabling software such as Unit-e, Celcat, or a comparable system would be beneficial, but training can be provided on the College’s specific systems.

You will also have strong organisational, communication, and problem-solving skills, excellent attention to detail, and the confidence to manage a complex workload against firm deadlines.

Why Join Us?

This is an opportunity to take ownership of a College-wide function that directly affects students and staff, with scope to make a visible and lasting impact. The role also comes with the following benefits:

• 35 days annual leave plus bank holidays.

• Additional closure days over the Christmas period.

• Free on-site parking.

• NEST pension scheme with employer contributions.

• Employee Assistance Programme.

For further information and to apply, please visit https://bruford.jobs.people-first.com/jobs/search

Applications will be reviewed on an ongoing basis, we reserve the right to close the vacancy before the advertised closing date if a sufficient number of suitable applications are received. We therefore encourage interested candidates to apply as early as possible.

Rose Bruford is an equal opportunity employer and welcomes applications from individuals regardless of their background.

We are committed to a policy of equal opportunities in compliance with the Equality Act 2010. We welcome applications regardless of community, background, religious belief, gender, age, or racial / ethnic group, regardless of marital status, sexual orientation, dependent responsibility or disability.