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- Tasks: Provide top-notch secretarial support to legal professionals and manage their busy schedules.
- Company: Join a prestigious international law firm with a collaborative and dynamic environment.
- Benefits: Competitive salary, professional development, and opportunities for career advancement.
- Other info: Work in a fast-paced environment where teamwork and initiative are key.
- Why this job: Be part of a team that values your contributions and offers real growth potential.
- Qualifications: 3+ years of experience in a corporate or legal setting, strong communication skills required.
The predicted salary is between 35000 - 45000 ÂŁ per year.
The department provides high quality secretarial and administrative support to counsel, associates and trainee solicitors, as well as working closely with other secretaries and business support professionals. The role reports to the Manager of Secretarial Services.
The role includes:
- Actively managing fee-earners' diaries, exercising good judgment with regard to priorities and urgency, and resolving conflicting appointments.
- Proactively managing fee earners' and own inbox, ensuring that client/matter related emails are dealt with and filed in iManage on a timely basis.
- Assisting with the billing process with the Accounts team.
- Proactively assisting with opening new clients and matters, conflict checks, and drafting/amending engagement letters.
- Arranging travel and preparing itineraries.
- Taking responsibility for managing fee-earners' contacts and keeping InterAction up to date.
- Maximising the efficiency and effectiveness of filing supported by the firm's electronic filing system, ensuring that all client files, whether electronic or hard copy, are kept complete and up to date.
- Sorting and processing incoming and outgoing mail.
- When required by fee earner, inputting timesheets onto Intapp Time.
- Document processing; proofreading of work to ensure that completed documents have been produced to an appropriately high standard.
- Answering telephone calls promptly in a professional manner, including full message taking, actioning, and following up.
- Checking voicemail regularly in the absence of fee-earners and responding to messages where appropriate.
- Completion and submission of expense forms using correct client or office charge code (travel expenses and other expenses).
- Administrative tasks including typing, photocopying, binding, scanning documents, filing, expenses, and preparing weekly business development submissions for internal “London BD Weekly Update” report.
- Developing and maintaining professional relationships with fee earners, clients, and counterparts at the client.
- Anticipating the needs of both internal and external clients, responding to expectations, and adding value by ensuring that the client experiences the highest quality of service at all times.
- Recognising the importance of working as part of a team, promoting team spirit both within own group and firm-wide.
- Willingly assisting other team members and sharing knowledge.
Qualifications and Skills:
- At least three years’ previous experience of supporting at associate level or equivalent in a corporate, legal or banking environment.
- Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
- Strong writing and communication skills.
- A critical eye for detail and consistency.
- Well organised and demonstrates the ability to multi-task.
- Positive, professional attitude and able to remain calm under pressure.
- Ability to prioritise and use initiative.
- Highly motivated and confident.
- Acts as a role model, leading by example with professional behaviour and a positive attitude.
- Approachable and working collaboratively with others, promoting team spirit.
- Willingness to work flexibly to meet client needs, offering assistance to others when needed and delegating to other resources as required.
- Professional demeanour and style appropriate for an international law firm.
Legal Secretary - Antitrust in London employer: Ropes & Gray LLP
Contact Detail:
Ropes & Gray LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Antitrust in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience and how it relates to the role of a Legal Secretary in an antitrust context.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the position and keeps you fresh in their minds.
We think you need these skills to ace Legal Secretary - Antitrust in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your experience in supporting fee-earners and managing diaries, as well as your proficiency with MS Office. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and ability to handle multiple tasks under pressure. We love a good story!
Show Off Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to proofread their work, so show us you can deliver high-quality documents right from the start!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it’s super easy – just follow the prompts and let us know why you’d be a great addition to our team!
How to prepare for a job interview at Ropes & Gray LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary in an Antitrust department. Familiarise yourself with tasks like diary management, document processing, and client interaction. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage multiple tasks and prioritise effectively. Share specific examples from your previous experience where you successfully handled conflicting appointments or tight deadlines. This will highlight your ability to thrive in a fast-paced environment.
✨Demonstrate Attention to Detail
As a Legal Secretary, attention to detail is crucial. Bring along samples of your work, such as proofread documents or organised filing systems, to showcase your critical eye. Discuss how you ensure accuracy in your work, especially when dealing with client-related documents.
✨Emphasise Team Spirit
This role requires collaboration with fee earners and other team members. Be prepared to talk about how you've contributed to a positive team environment in the past. Share instances where you assisted colleagues or promoted teamwork, as this will resonate well with the firm's values.