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- Tasks: Provide top-notch secretarial support to legal professionals and manage their busy schedules.
- Company: Join a prestigious international law firm with a collaborative and dynamic environment.
- Benefits: Competitive salary, professional development, and opportunities for career advancement.
- Other info: Work in a fast-paced environment where teamwork and initiative are key.
- Why this job: Be part of a team that values your contributions and offers real growth potential.
- Qualifications: 3+ years of experience in a corporate or legal setting, strong communication skills required.
The predicted salary is between 35000 - 45000 ÂŁ per year.
The department provides high quality secretarial and administrative support to counsel, associates and trainee solicitors, as well as working closely with other secretaries and business support professionals. The role reports to the Manager of Secretarial Services.
The role includes:
- Actively managing fee-earners' diaries, exercising good judgment with regard to priorities and urgency, and resolving conflicting appointments.
- Proactively managing fee earners' and own inbox, ensuring that client/matter related emails are dealt with and filed in iManage on a timely basis.
- Assisting with the billing process with the Accounts team.
- Proactively assisting with opening new clients and matters, conflict checks, and drafting/amending engagement letters.
- Arranging travel and preparing itineraries.
- Taking responsibility for managing fee-earners' contacts and keeping InterAction up to date.
- Maximising the efficiency and effectiveness of filing supported by the firm's electronic filing system, ensuring that all client files, whether electronic or hard copy, are kept complete and up to date.
- Sorting and processing incoming and outgoing mail.
- Inputting timesheets onto Intapp Time when required by fee earner.
- Document processing; proofreading work to ensure that completed documents have been produced to an appropriately high standard.
- Answering telephone calls promptly in a professional manner, including full message taking, actioning, and following up.
- Checking voicemail regularly in the absence of fee-earners and responding to messages where appropriate.
- Completion and submission of expense forms using correct client or office charge code (travel expenses and other expenses).
- Administrative tasks including typing, photocopying, binding, scanning documents, filing, expenses, and preparing weekly business development submissions for internal “London BD Weekly Update” report.
- Developing and maintaining professional relationships with fee earners, clients, and counterparts at the client.
- Anticipating the needs of both internal and external clients, responding to expectations, and adding value by ensuring that the client experiences the highest quality of service at all times.
- Recognising the importance of working as part of a team, promoting team spirit both within own group and firm-wide.
- Willingly assisting other team members and sharing knowledge.
Qualifications and Skills:
- At least three years’ previous experience of supporting at associate level or equivalent in a corporate, legal or banking environment.
- Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
- Strong writing and communication skills.
- A critical eye for detail and consistency.
- Well organised and demonstrates the ability to multi-task.
- Positive, professional attitude and able to remain calm under pressure.
- Ability to prioritise and use initiative.
- Highly motivated and confident.
- Acts as a role model, leading by example with professional behaviour and a positive attitude.
- Approachable and working collaboratively with others, promoting team spirit.
- Willingness to work flexibly to meet client needs, offering assistance to others when needed and delegating to other resources as required.
- Professional demeanour and style appropriate for an international law firm.
Legal Secretary - Antitrust employer: Ropes & Gray LLP
Contact Detail:
Ropes & Gray LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Antitrust
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. We want you to show up with questions that demonstrate your interest and understanding of their work. This will help you stand out as a candidate who’s genuinely invested in the role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. We recommend focusing on how your skills align with the responsibilities of a Legal Secretary, especially around organisation and communication.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. And remember, apply through our website for the best chance at landing that role!
We think you need these skills to ace Legal Secretary - Antitrust
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your experience in supporting fee-earners and managing diaries, as well as your proficiency with MS Office. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and ability to handle multiple tasks under pressure. We love a good story!
Show Off Your Attention to Detail: In a role where accuracy is key, make sure your application is free from typos and errors. Proofread everything before you hit send. A keen eye for detail is something we value highly at StudySmarter!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – a quality we admire!
How to prepare for a job interview at Ropes & Gray LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary in an Antitrust department. Familiarise yourself with tasks like diary management, document processing, and client interaction. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the job requires excellent organisational abilities, prepare examples from your past experience where you've successfully managed multiple tasks or prioritised effectively. Be ready to discuss how you handle conflicting appointments or tight deadlines, as this will highlight your capability to thrive under pressure.
✨Demonstrate Team Spirit
This role emphasises collaboration, so be prepared to talk about how you've worked as part of a team in previous positions. Share specific instances where you supported colleagues or contributed to a positive team environment. This will show that you can fit into their culture and work well with others.
✨Prepare for Practical Scenarios
Anticipate questions that may involve real-life scenarios related to the role, such as managing a busy inbox or handling client communications. Practising your responses to these situations will help you feel more confident and articulate during the interview, showcasing your problem-solving skills.