At a Glance
- Tasks: Support a Senior Solicitor with administrative tasks and client communication.
- Company: Friendly law firm in Hertfordshire offering a collaborative work environment.
- Benefits: Competitive salary, excellent benefits, and hybrid working options after training.
- Other info: Flexible hours and opportunities for professional growth in a supportive setting.
- Why this job: Join a dynamic team and gain valuable experience in the legal sector.
- Qualifications: Experience as a Legal Secretary and strong IT skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Our client based in Hertfordshire is recruiting a Private Client Secretary to join their busy and friendly team. The successful candidate will assist the members of the Private Client practice area in carrying out their duties and responsibilities. This is a full-time maternity cover contract until April 2026, working 36 hours per week. The working hours are 9.00am - 5.15pm, Mon-Thurs and 9.00am-5.00pm on Friday. Our client offers the option of hybrid working after completing initial training. The role offers a competitive salary, plus excellent company benefits.
The purpose of the role is to support a Senior Solicitor and Legal Executive undertaking administrative work and minor fee earning work and the preparation of standard documents. Our client is looking for a flexible, hardworking individual who thrives on variety and is prepared to take ownership of tasks. It is essential that the successful candidate has a sound knowledge and practical experience of Legal Secretary work and preferably is already experienced in a similar role within Private Client.
Duties include:
- Provide secretarial and administrative support within the Private Client practice area
- Maintain the highest level of confidentiality always
- Proactively manage diaries and possess time management skills
- Liaise with clients (and third parties) by correspondence, telephone, or attendance
- Answer queries and relay necessary information in a professional and confident manner
- Type a wide range of documents with speed and accuracy and pay attention to detail
- Draft routine correspondence
- Assist in the preparation and proofreading of legal documents
- Assist the other members of the Private Client practice area in organising their work effectively
- Build and maintain client relationships
- Carry out any reasonable instruction from the HOPA and other members of the team in a quick efficient manner
- Prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks
- Monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures
- Carry out procedural file reviews
- Maintain the orderly running of client files and update file labels and outlook with key dates as and when necessary
- Participate in practice area meetings
- Comply with the Firm’s file management and file organisation procedures
- Comply with the Firm’s, SRA and the Law Society’s rules about accounting procedures
- Under the overall guidance of the relevant team member to assist in dealing with clients’ matters in an efficient manner
- Record messages and attendances and ensure that the relevant team member receives information in an appropriate and timely manner
- Assist with Seminars if required
About the person:
- Appropriate Secretarial qualifications and/or experience
- Experience and ability to work in a confidential manner
- Ability to multi-task and cope with a busy and varied workload
- Excellent IT skills
- Exemplary level of attention to detail
- Efficient time-management skills
- Efficient, reliable, helpful, and enthusiastic
- Confident, professional, and friendly with the ability to build good working relationships internally and externally
- Initiative, drive and motivation to work at home
- Effective and proactive team worker
- Flexible and adaptable mindset
- 'Hands-on’ approach
- Meticulous organisational skills
- Excellent oral and written communication skills
- Excellent client service skills
- Personable and professional manner
- Honesty and discretion
- Ability to work under pressure and within deadlines
- Ability to problem solve
General requirements:
- To work within the Private Client team and within the Firm if required
- To perform any duty not specifically referred to above, which may be reasonably requested by the Private Client team
- To maintain a level of confidentiality appropriate to the role
- To deal with colleagues, clients, and other external contacts in a friendly and efficient manner
- To observe the Firm’s policies, rules, and procedures
- To act in the best interests of the Firm always
- To have a suitable workspace at home and efficient broadband
Private Client Secretary employer: Room at the Top Recruitment
Join a dynamic team in Stanstead Abbotts where your administrative skills will be valued and nurtured. Our supportive work culture fosters collaboration and growth, offering you the chance to develop your career while enjoying competitive pay and holiday benefits. With a focus on effective communication and teamwork, this role provides a meaningful opportunity to contribute to the smooth running of our office operations.
Contact Details:
Room at the Top Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Private Client Secretary
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Room at the Top Recruitment, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Private Client Secretary
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Room at the Top Recruitment, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Room at the Top Recruitment and the specific role of Private Client Secretary. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Room at the Top Recruitment’s culture!
How to prepare for a job interview at Room at the Top Recruitment
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Room at the Top Recruitment.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Room at the Top Recruitment.
