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- Tasks: Support the Managing Director by managing schedules and coordinating activities.
- Company: Award-winning company transforming homes across Northern Ireland and Dublin.
- Benefits: Competitive salary, hybrid working, professional development, and employee events.
- Other info: Dynamic environment with opportunities to develop skills in emerging technologies.
- Why this job: Be at the heart of a fast-growing business and make a real impact.
- Qualifications: 3 years experience as an Executive Assistant and strong organisational skills.
The predicted salary is between 24000 - 30000 £ per year.
About Us
Roof Window Specialists is an award-winning, fast-growing company transforming homes across Northern Ireland and Dublin. As we continue to expand, we are seeking a highly organised and proactive Executive Assistant to support our Managing Director. This is a key role at the heart of the business ensuring the MD's time, priorities, and operations run smoothly in a fast-paced environment.
The Role
You will provide high-level support to the Managing Director, managing schedules, coordinating activities, and acting as a central point of communication. Your role will enable the MD to focus on strategic growth and business development.
Key Responsibilities
- Manage the MD's diary, meetings, and daily priorities
- Prepare documents, reports, and meeting materials
- Act as key point of contact for internal and external stakeholders
- Coordinate travel, events, and key business activities
- Track tasks, deadlines, and support project coordination
- Maintain CRM (HubSpot) and support basic reporting and follow-ups
- Assist with admin, recruitment support, and light marketing tasks
What You'll Need
Essential
- 3 years experience in an Executive Assistant or similar role
- Experience supporting senior leadership
- Strong organisational, multitasking, and communication skills
- High level of professionalism and confidentiality
- Proficient in Microsoft Office
- Self-motivated with strong attention to detail
- Right to work in the UK and full driving licence
Desirable
- Experience with CRM systems (e.g. HubSpot)
- Business-related qualification (or working towards)
- Demonstrates a strong interest in emerging technologies, with foundational knowledge of artificial intelligence and a proactive willingness to develop skills and apply AI tools to enhance efficiency and decision-making.
Package & Benefits
- Competitive salary
- Hybrid working (4 days/month in office)
- 20 hours per week (with potential to increase)
- Company pension, parking, and employee events
- Professional development opportunities
- Supportive, fast-paced environment with real impact
Hours: Monday to Friday 9am-1pm 20 hours per week (Minimum) with option to increase hours if required.
Key Dates
- Closing Date: Sunday 26th April 2026
- 1st Stage Interviews: Thursday 30th April/ Friday 1st May 2026
- Final Stage: Wednesday 6th/Thursday 7th May 2026
Executive Assistant in Londonderry employer: Roof Window Specialists Limited
Contact Detail:
Roof Window Specialists Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Londonderry
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an Executive Assistant. Tailor your responses to show you're the perfect fit for their fast-paced environment.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the key point of contact. Role-play common interview questions with a friend to boost your confidence and ensure you articulate your thoughts clearly.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Executive Assistant in Londonderry
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leadership and managing busy schedules, as these are key for us at Roof Window Specialists.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Share specific examples of how you've successfully managed priorities and supported executives in the past – we love seeing that!
Showcase Your Skills: Don’t forget to mention your organisational and multitasking skills. We’re looking for someone who can juggle multiple tasks while maintaining professionalism and confidentiality, so let us know how you do it!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Roof Window Specialists Limited
✨Know Your MD's Schedule
Before the interview, take some time to research and understand the Managing Director's priorities and schedule. This will help you demonstrate your proactive approach and organisational skills during the interview.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Prepare examples of how you've effectively communicated with stakeholders in previous roles. Be ready to discuss how you can be a central point of contact for the MD.
✨Highlight Your Tech Savviness
Since the role involves using CRM systems like HubSpot, brush up on your knowledge of these tools. Mention any experience you have with technology and how you can leverage it to enhance efficiency in the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and multitasking skills. Think of scenarios where you've had to manage competing priorities or handle unexpected challenges, and be ready to share those experiences.