Executive Assistant in Manchester

Location – Head Office, Manchester

Benefits: Hybrid Working, WPA – Healthcare, Dental, Optical, Life Assurance (after 3 months) 4 x annual salary, 25 days holiday P.A plus bank holidays.

Hours – 37.5 hours per week

Salary – £40k

Working pattern – We operate a flexible hybrid working model where colleagues are expected to work in our Manchester-based office a minimum of 2 days a week; a degree of flexibility may be required to reflect the Directors schedules.

Welcome to Roma Finance — a multi-award-winning specialist lender based in Manchester. Since 2008, we have built our reputation on delivering flexible, tailored finance solutions that help property investors, developers and landlords unlock opportunity and realise their ambitions.

The Role

As we continue our exciting growth journey, we are evolving how we work, enhancing our systems, processes, and structures to support scale, efficiency, and an outstanding employee experience. At the same time, we are deeply committed to protecting and nurturing the culture that makes Roma unique: friendly, entrepreneurial, and people‑first.

We are looking to recruit an experienced Executive Assistant (EA) to support our Directors. This is a pivotal role for someone who thrives on being proactive, trusted, and one step ahead, acting as a true partner to the Directors while working seamlessly across Roma.

Role Responsibilities

• Act as a trusted 1:1 Executive Assistant to a Director, providing calm, professional and proactive support.
• Manage sensitive information with absolute discretion and professionalism.
• Manage and prioritise the Directors inbox, ensuring timely responses and follow‑up actions.
• Draft and send professional email correspondence on behalf of the Director.
• Identify urgent messages, summarise key information, and maintain organised email systems.
• Complete a broad variety of administrative tasks for the Directors including managing an active calendar of appointments; composing and preparing correspondence; arrange travel plans and accommodation, itineraries, and agendas; and compile documents for travel‑related meetings as required.
• Plan, coordinate, and ensure the Directors schedules are up to date. Act as "gatekeeper" to the Directors diaries and time.
• Provide a bridge for clear communication between the Directors and internal departments; to maintain credibility, trust, and support with the Directors.
• Work closely and effectively with the Directors to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritise conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion.
• Plan and coordinate company events.
• Manage specific meetings and events related to the business, including agenda management, notes, logistics, and follow‑up on actions as required.
• Assist with timely expense reporting for the Directors.
• Provide backup support to our Executive Assistant reporting to the MD as required.
• Support the wider team with travel, accommodation bookings and itineraries as required.
• Assist with Ad hoc projects and tasks as required.

Essential Skills & Experience

• Proven experience as an EA supporting a senior executive or Director.
• Outstanding diary and time management skills.
• Highly proactive mindset, you anticipate, prioritise and act.
• Confident working independently on a 1:1 basis, while also collaborating across teams.
• Excellent communication and people skills.
• Strong judgement with the confidence to say “no” when appropriate.
• Calm, resilient and professional under pressure.
• Naturally organised with exceptional attention to detail.
• Trusted, discreet and dependable.
• Solutions focused with a positive attitude.
• Comfortable navigating ambiguity and changing priorities.
• Takes pride in protecting Director focus and energy.

Diversity and Inclusion

We are an equal opportunity employer and encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.