At a Glance
- Tasks: Support Directors with proactive administrative tasks and manage their schedules effectively.
- Company: Join Roma Finance, a multi-award-winning lender with a people-first culture.
- Benefits: Enjoy hybrid working, healthcare benefits, 25 days holiday, and a competitive salary.
- Other info: Opportunity for growth in a friendly, entrepreneurial environment.
- Why this job: Be a key player in a dynamic team and help shape the future of finance.
- Qualifications: Experience as an Executive Assistant and strong organisational skills are essential.
The predicted salary is between 40000 - 40000 € per year.
Location – Head Office, Manchester
Benefits: Hybrid Working, WPA – Healthcare, Dental, Optical, Life Assurance (after 3 months) 4 x annual salary, 25 days holiday P.A plus bank holidays.
Hours – 37.5 hours per week
Salary – £40k
Working pattern – We operate a flexible hybrid working model where colleagues are expected to work in our Manchester-based office a minimum of 2 days a week; a degree of flexibility may be required to reflect the Directors schedules.
Welcome to Roma Finance — a multi-award-winning specialist lender based in Manchester. Since 2008, we have built our reputation on delivering flexible, tailored finance solutions that help property investors, developers and landlords unlock opportunity and realise their ambitions. From bridging and refurbishment loans to development and buy-to-let finance, we understand that every project is unique — and our lending reflects that. We combine professionalism, integrity, and innovation to deliver exceptional value, fast decisions, and outstanding service. Our experienced, collaborative team is driven by a shared passion for excellence and continuous improvement, ensuring every customer and partner receives a genuinely personal experience. As an independent and forward-thinking lender, we continue to evolve, investing in our people, technology, and community to create a positive impact and help more people achieve more through property.
The Role: As we continue our exciting growth journey, we are evolving how we work, enhancing our systems, processes, and structures to support scale, efficiency, and an outstanding employee experience. At the same time, we are deeply committed to protecting and nurturing the culture that makes Roma unique: friendly, entrepreneurial, and people‑first. We are looking to recruit an experienced Executive Assistant (EA) to support our Directors. This is a pivotal role for someone who thrives on being proactive, trusted, and one step ahead, acting as a true partner to the Directors while working seamlessly across Roma.
Role Responsibilities:
- Act as a trusted 1:1 Executive Assistant to a Director, providing calm, professional and proactive support.
- Manage sensitive information with absolute discretion and professionalism.
- Manage and prioritise the Directors inbox, ensuring timely responses and follow‑up actions.
- Draft and send professional email correspondence on behalf of the Director.
- Identify urgent messages, summarise key information, and maintain organised email systems.
- Complete a broad variety of administrative tasks for the Directors including managing an active calendar of appointments; composing and preparing correspondence; arrange travel plans and accommodation, itineraries, and agendas; and compile documents for travel‑related meetings as required.
- Plan, coordinate, and ensure the Directors schedules are up to date.
- Act as 'gatekeeper' to the Directors diaries and time.
- Provide a bridge for clear communication between the Directors and internal departments; to maintain credibility, trust, and support with the Directors.
- Work closely and effectively with the Directors to keep them informed of upcoming commitments and responsibilities, following up appropriately.
- Prioritise conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion.
- Plan and coordinate company events.
- Manage specific meetings and events related to the business, including agenda management, notes, logistics, and follow‑up on actions as required.
- Assist with timely expense reporting for the Directors.
- Provide backup support to our Executive Assistant reporting to the MD as required.
- Support the wider team with travel, accommodation bookings and itineraries as required.
- Assist with Ad hoc projects and tasks as required.
Essential Skills:
Executive Assistant employer: Roma Finance
At Roma Finance, we pride ourselves on being an exceptional employer, offering a vibrant work culture that prioritises flexibility and employee well-being. Our Manchester-based team enjoys hybrid working arrangements, comprehensive healthcare benefits, and generous holiday allowances, all while being part of a collaborative environment that fosters personal and professional growth. Join us to be part of a forward-thinking company that values innovation and invests in its people, ensuring a rewarding career journey.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. At Roma Finance, they value professionalism and a people-first approach, so be ready to showcase how you embody these traits in your work.
✨Tip Number 3
Practice your pitch! Be clear about why you're the perfect fit for the Executive Assistant role. Highlight your proactive nature and ability to manage multiple tasks efficiently, just like the job description mentions.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Roma Finance team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that match what we're looking for, like managing calendars and handling sensitive information. We want to see how you can be a proactive partner to our Directors!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Roma Finance. Share specific examples of how you've supported executives in the past and how you embody our friendly, entrepreneurial culture.
Showcase Your Communication Skills:As an EA, communication is key! In your application, demonstrate your ability to draft professional correspondence and manage busy inboxes. We love candidates who can convey information clearly and effectively, so don’t hold back!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the latest updates about your application status. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Roma Finance
✨Know Your Directors
Before the interview, do some research on the Directors you'll be supporting. Understand their backgrounds, leadership styles, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Master the Art of Organisation
As an Executive Assistant, organisation is key. Be prepared to discuss your methods for managing calendars, prioritising tasks, and handling sensitive information. You might even want to bring examples of how you've successfully managed similar responsibilities in the past.
✨Demonstrate Proactivity
Showcase your proactive nature during the interview. Share specific instances where you anticipated needs or solved problems before they escalated. This will highlight your ability to be one step ahead, which is crucial for this role.
✨Communicate Clearly and Confidently
Effective communication is vital for an Executive Assistant. Practice articulating your thoughts clearly and confidently. During the interview, ensure you listen actively and respond thoughtfully to questions, demonstrating your ability to bridge communication between the Directors and other departments.
