At a Glance
- Tasks: Support the board with diary management, travel coordination, and event planning.
- Company: Join a respected executive search firm in Edinburgh with a collaborative culture.
- Benefits: Competitive salary, performance bonus, private healthcare, and gym membership.
- Other info: Enjoy a supportive team culture focused on integrity and collaboration.
- Why this job: Gain valuable experience while working closely with senior executives in a dynamic environment.
- Qualifications: Recent graduate or experienced EA/PA with strong organisational skills.
The predicted salary is between 26500 - 26500 £ per year.
This is a perfect opportunity for an outgoing, ambitious, incredibly organised and ambitious recent graduate or early careers professional to join one of Edinburgh's most respected Search Firms as the Executive Assistant to the board. You do not need any experience, as all training is provided on the job, but you do need to be:
- Confident and able to work closely with very senior people
- Proactive and solution focused
- Intuitive - Seek out problems and solve them quickly
- Able to work independently and make fast, informed decisions
- Incredibly well organised, managing 5 people's diaries and travel
- Detail focused, creating important documents for clients
- Reliable and a perfectionist!
About the Opportunity
We are delighted to be exclusively supporting a highly regarded executive search firm based in Edinburgh in the appointment of a newly created Executive Assistant. This is a pivotal and newly established role due to the continued success of the business, and recent acquisition of another firm. Our client partners with some of the country's most respected organisations, engaging with Chairs and C-Suite Executives across a wide range of sectors. Built on integrity, discretion, and long-term relationships, they have cultivated a culture that is collaborative, ambitious, and genuinely enjoyable to be part of.
The Role
As Executive Assistant, you will provide comprehensive support to all five board members, acting as a trusted point of coordination across a fast-paced and dynamic environment. This is a broad and varied role that sits at the very centre of the business, offering real visibility and genuine impact from day one. Your responsibilities will span diary and inbox management, travel and logistics coordination, meeting preparation and follow-up, and event planning and delivery. You will also play a key role in maintaining the smooth running of day-to-day operations, handling a varied mix of administrative and organisational tasks as they arise. No two days will be the same. You will need to be proactive, resourceful, and comfortable juggling competing priorities all while maintaining the high standards of professionalism and discretion that this business is known for.
Key Responsibilities
- Comprehensive diary and calendar management for five board members, ensuring efficient scheduling and prioritisation
- Coordinating internal and external meetings, including preparation of agendas, pre-reads, and supporting materials
- Managing travel arrangements and detailed itineraries
- Planning and end-to-end coordination of events from client entertaining and networking evenings to internal team days
- Acting as a first point of contact, handling correspondence with professionalism and discretion
- Supporting the production and formatting of business documents and presentations
- Managing office supplies, facilities, and day-to-day administrative processes
- Ad hoc project support and organisational tasks as required across the wider team
Who We're Looking For
A recent graduate OR an experienced EA or PA in a similar administrative support role. What matters most is that you bring the capability and the character to thrive in this environment. Above all, we are looking for someone who is:
- Highly organised with exceptional attention to detail, nothing slips through the cracks
- A confident, polished communicator, both written and verbal, comfortable engaging with senior stakeholders
- Discreet, trustworthy, and professional at all times, this role handles sensitive information
- Proactive and self-motivated, someone who anticipates needs rather than waiting to be directed
- Calm and effective under pressure, with the ability to manage competing priorities in a fast-paced setting
- Personable and collaborative, this is a close-knit, values-driven team and culture fit is important
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) is essential. Familiarity with CRM systems or similar tools would be a welcome bonus.
What's on Offer
- Salary of £26,500 for Graduates (flexible for an experienced candidate)
- Performance bonus
- Pension
- Private healthcare
- Gym membership
- A supportive, values-driven team with a culture built around collaboration, integrity, and fun
To Apply
To be considered for this opportunity, please submit your CV or apply via LinkedIn. All applications will be treated with the strictest confidence. The interview stage is 3 processes, with a flexible start date. Unfortunately, candidates who require Visa Sponsorship cannot be considered for this opportunity.
Executive Assistant - Entry Level in Dunfermline employer: Role Filled.
Join a highly regarded executive search firm in Edinburgh as an Executive Assistant, where you'll be part of a collaborative and ambitious team that values integrity and discretion. With comprehensive on-the-job training, you'll have the opportunity to develop your skills while managing key responsibilities for senior board members in a dynamic environment. Enjoy a supportive work culture, competitive salary, performance bonuses, and benefits like private healthcare and gym membership, all while making a genuine impact from day one.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Entry Level in Dunfermline
✨Utilise University Career Services
If you're fresh out of uni, your first stop should be the career services at your school. They often have partnerships with local businesses, including companies like Role Filled., which can open doors for entry-level HR positions.
✨Get Involved in HR Communities
Join communities related to human resources on platforms like LinkedIn or Facebook. Engage in discussions, share insights, and connect with HR professionals. Some of these groups might even have job postings specifically looking for entry-level candidates!
✨Attend Job Fairs and Networking Events
Keep an eye out for job fairs, especially those focusing on HR roles. Events at universities or local chambers of commerce can be goldmines for entry-level positions. Don't forget to come prepared with a few great questions to impress recruiters from companies like Role Filled.!
✨Showcase Your Personality
In HR, personality and culture fit are key. When you get the chance, maybe through informal chats or interviews, let your genuine self shine through. After all, you're in the business of people, and companies like Role Filled. want to see that you fit into their team!
We think you need these skills to ace Executive Assistant - Entry Level in Dunfermline
Some tips for your application 🫡
Show Off Your People Skills:In HR, it’s all about connecting with people! Make sure your CV highlights any experience where you’ve dealt with others, whether it’s through previous jobs, volunteering, or even group projects in uni. This shows that you’re not just about the paperwork, but are also eager to interact and engage with those around you.
Tailor Your Language:Using the right buzzwords can make a big difference. Sprinkle in phrases like 'conflict resolution', 'team dynamics', or 'employee engagement' in your application. This will show that you understand the HR world and that you’re ready to dive into the complexities of human relationships in the workplace.
Express Your Eagerness to Learn:As an entry-level candidate, highlight your motivation to grow in the HR field. In your cover letter, mention your interest in learning about recruitment processes, employee development, or workplace culture. Employers want to see that you’re ready to soak up knowledge and contribute to their team.
Research Company Culture:Take the time to understand the HR culture at Role Filled.. In your application, reflect on their values and mission, showcasing how you align with them. This adds a personal touch and shows that you’ve done your homework, making your application stand out even more!
How to prepare for a job interview at Role Filled.
✨Show Your People Skills
In HR, people skills are key, so be ready to chat about your past experiences working with teams or managing conflicts. Share examples that really highlight your emotional intelligence and ability to empathise with others—this will impress those interviewers at Role Filled..
✨Brush Up on HR Tech Tools
Familiarise yourself with popular HR software like BambooHR or Workday, because you might get asked about your experience with tools that help manage employee data. Even as an entry-level candidate, showing you're proactive about learning the tech aspects can set you apart at Role Filled.!
✨Be Prepared to Discuss Policies
Expect questions about HR policies, especially those related to recruitment and employee relations. Give thoughtful answers that demonstrate your understanding of HR practices, and don’t shy away from discussing how you'd approach certain scenarios—this shows you're ready to dive into the role.
✨Demonstrate Your Eagerness to Learn
Since this is an entry-level role, make sure you convey your motivation and willingness to learn. Talk about any relevant coursework or volunteer experiences that have prepared you for a career in HR. Showing a genuine desire to grow within the industry can leave a positive impression on the interviewers at Role Filled..
