Administrative Assistant III - Schools - Heloise Lorimer School in Airdrie

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed. RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District. Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a continuing full-time (35 hrs/wk) Administrative Assistant III - Schools position at Heloise Lorimer School starting August 26, 2026. The Administrative Assistant III - Schools coordinates the school office workflow, manages school accounts and budget related duties, and provides general administrative support as assigned. The Administrative Assistant III - Schools maintains excellent working relationships with school staff, students, and the public. Heloise Lorimer School is located in the City of Airdrie and serves students from grades K-6.

Responsibilities Include

• Acts as the lead administrative assistant to coordinate workflow in the school office, including providing informal leadership, training, and coaching to administrative staff as required.
• Supports the Principal and staff in all areas of financial duties such as tracking department budgets, running financial reports, and reporting grant programs.
• Manages financial duties including accounts payable, bank deposits, journal entries, and the collection and administration of student fees through the online fee payment system.
• Maintains internal controls and safeguards for receipt of cash and communicates these controls as required.
• Prepares purchase requisitions for purchase order requirements and confirms receipt of goods.
• Participates in the annual budgeting and planning processes with school administration.
• Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner.
• Creates a variety of written documents in a professional manner as required.
• Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required.
• Assists with orientation of new school staff.
• Organizes and facilitates school announcements.
• Greets substitute teachers and substitute support staff and provides necessary resources.
• Prepares, distributes, collects and categorizes various school forms.
• Accepts, distributes, and expedites mail, couriered and delivered items.
• Supports the administration of the community rental of the school/facility as required.

Education/Experience

• Certificate or diploma in office management, business administration, or a related field.
• Three or more years’ experience in an administrative assistant role in an office environment.
• Minimum 2 years’ previous experience with basic accounting/bookkeeping.
• Previous experience within a school division and/or with Student Information Records Systems is considered an asset.
• Previous supervisory experience is considered an asset.
• An equivalent combination of Education and Experience may be considered.

Knowledge and Skills

• Outstanding communication and customer service skills.
• Highly effective organizational and prioritization skills.
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner.
• Ability to successfully work in a team environment as well as independently with minimal supervision.
• Ability to think critically and deal with changing priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite and web-based applications.

Rocky View Schools Benefits

• 6% vacation pay.
• Benefits Plan (Extended health, Dental, Wellness/Health Care Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan).
• Defined Pension Plan.
• Professional development and training opportunities.
• Free parking.

Pre-employment Requirements

• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment.
• Proof of qualifications/education as required by the position including WES/IQAS evaluation documents for completed education outside of Canada.
• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.

How to Apply

We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume, proof of qualifications and a professional letter of reference or list of contact information of recent supervisors. Please submit your application no later than May 28, 2026, at 4:30 pm MST quoting job code # 4033913. We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.