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For Companies At a Glance
- Tasks: Manage purchasing, contracts, and support services for a dynamic education environment.
- Company: Join Rocky View Schools, a vibrant community focused on education and collaboration.
- Benefits: Enjoy flexible hours, professional development, and a comprehensive benefits plan.
- Other info: Hybrid work model with opportunities for growth and free parking.
- Why this job: Make a difference in education while gaining valuable experience in supply management.
- Qualifications: Diploma in Business Administration and 3 years of relevant experience required.
The predicted salary is between 30000 - 40000 £ per year.
Opportunity Rocky View Schools (RVS) is seeking an outstanding professional for a term part‑time (17.5 hrs/week) Supply Management Coordinator to join our dynamic team starting June 15, 2026 until December 15, 2027. This position will be located at the Education Centre in Airdrie.
Responsibilities
- Performs buying and purchase order processing for routine purchases and blanket orders
- Maintains the department electronic and physical filing systems
- Composes, or assists in composing RFP documentation and files
- Works collaboratively to select and follow appropriate procurement strategies and priorities
- Manages, administers and monitors contracts and agreements for service and support compliance and invoicing requirements
- Ensures timely invoices are issued against established Purchase Orders
- Tracks Certificate of Insurance, Workers Compensation Board, and vendor contract expiration dates
- Manages the receipt of staff mobile devices in conjunction with the Technology for Learning department
- Manages all incoming requests for repairs and on‑site service requirements
- Coordinates asset management in conjunction with the Asset/Warehouse Coordinator and provides warehouse support as required
- Dispatches and oversees the assigned contractors for facility repairs of furniture and equipment ensuring excellent customer service
- Assists with scheduling outside consultants or contractors for inspections and investigations as required for ergonomics, shops, fitness facilities throughout RVS
Education/Experience
- Diploma in Business Administration or related field
- Minimum 3 years’ experience in office management or related field
- Procurement and Accounting experience is considered an asset
- Previous experience within a school division is considered an asset
- An equivalent combination of Education and Experience may be considered
Knowledge/Skills
- A solid understanding of accounting and budget tracking
- Proven ability to establish collaborative working relationships with internal and external clients
- Advanced organizational and prioritization skills
- Effective and efficient communication and interpersonal skills
- Proficient in the use of technology including software applications, data management systems, and advanced spreadsheet applications with high accuracy and excellent attention to detail
- Ability to successfully work in a team environment as well as independently with minimal supervision
- Proficient in Microsoft Office Suite and web‑based applications
Benefits
- 3 weeks vacation pro‑rated based on start date and part‑time hours
- Hybrid (one day a week, working remotely) with supervisor approval
- Flex Benefits Plan (Extended health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan)
- This position does not qualify for Defined Pension Plan or Sick Days
- Professional development and training opportunities
- Free parking
Pre‑Employment Requirements
- The successful candidate must submit a current Criminal Record and Vulnerable Sector Check within 30 days of the start of employment
- Proof of qualifications/education as required by the position
- Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months; or a list of updated references of a current/recent supervisor in the application
Term Part-time Supply Management Coordinator - Education Centre in Airdrie employer: Rocky View Schools (RVS)
Contact Detail:
Rocky View Schools (RVS) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Term Part-time Supply Management Coordinator - Education Centre in Airdrie
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing what Rocky View Schools stands for will help you tailor your answers and show you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the extra step to connect directly with us.
We think you need these skills to ace Term Part-time Supply Management Coordinator - Education Centre in Airdrie
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experience align with the Supply Management Coordinator role. We want to see how you can bring value to our team at Rocky View Schools!
Show Off Your Experience: Don’t hold back on showcasing your relevant experience, especially in procurement and office management. We love seeing candidates who can demonstrate their ability to manage contracts and work collaboratively.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured applications that make it easy for us to see your qualifications and fit for the role.
Apply Through Our Website: Remember to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Rocky View Schools (RVS)
✨Know Your Stuff
Make sure you understand the key responsibilities of the Supply Management Coordinator role. Familiarise yourself with procurement strategies, contract management, and the specific software applications mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare to discuss your previous experience in office management or procurement. Think of specific examples where you've successfully managed contracts or collaborated with teams. Highlight any relevant achievements that demonstrate your organisational skills and attention to detail, as these are crucial for this role.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, the challenges they face, or how success is measured in this role. This shows that you’re not just interested in the job, but also in how you can contribute to the team's success.
✨Be Yourself
While it's important to be professional, let your personality shine through. The hiring team is looking for someone who fits well within their dynamic. Be genuine in your responses and show enthusiasm for the opportunity to work at Rocky View Schools.