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For Companies At a Glance
- Tasks: Manage client enquiries and coordinate all event logistics with precision.
- Company: Join a dynamic team in a collaborative and supportive environment.
- Benefits: Professional development opportunities and exciting projects with established clients.
- Why this job: Perfect for those who thrive in fast-paced, client-focused roles.
- Qualifications: Strong organisational skills and excellent attention to detail are key.
- Other info: No prior experience required; training provided for booking tools.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Events Coordinator – Exciting Opportunity in a Fast-Paced Environment
Swindon
Negotiable
Are you a highly organised and detail-oriented professional with a passion for event coordination and venue management? We’re looking for an Events Coordinator to join our dynamic team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys building strong client relationships, and has a keen eye for operational excellence.
Responsibilities
- Manage multiple client enquiries, from initial contact to event completion.
- Coordinate all event logistics, including rooming lists, catering, and special requests.
- Ensure all deadlines and client SLAs are met with precision.
- Negotiate the best possible rates for clients while maintaining margin targets.
- Confidently check contracts and scrutinise event details to ensure accuracy.
- Utilise booking tools efficiently (training provided).
- Follow up with clients post-event to understand future requirements and ensure satisfaction.
- Manage invoicing and reconciliation processes accurately and in a timely manner.
- Build and maintain strong relationships with suppliers and partners.
- Stay up to date with industry trends by attending trade shows, supplier visits, and on-site inspections.
What We’re Looking For
- Experience in venue finding and event coordination is not essential but advantageous
- Strong organisational skills with the ability to multitask and prioritise.
- Excellent attention to detail and ability to work under pressure.
- A proactive approach, with the confidence to negotiate and problem-solve.
- Strong communication skills, both written and verbal.
- Proficiency in Excel, PowerPoint, and Word.
Why Join Us?
- A collaborative, social, and supportive team environment.
- Opportunities for professional development, including industry events and training.
- The chance to work on exciting projects with well-established clients.
If you’re passionate about events and thrive in a fast-moving, client-focused role, we’d love to hear from you. Apply now!
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Venue Sourcing Administrator employer: Rocking Zebra Milton Keynes
Contact Detail:
Rocking Zebra Milton Keynes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Venue Sourcing Administrator
✨Tip Number 1
Network like a pro! Attend industry events, trade shows, and local meet-ups to connect with potential employers and other professionals. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Be proactive in your job search. Don’t just wait for job postings; reach out to companies you admire directly. A friendly email expressing your interest can make a lasting impression.
✨Tip Number 3
Prepare for interviews by researching the company and its recent projects. Tailor your responses to show how your skills align with their needs, especially in event coordination and client management.
✨Tip Number 4
Apply through our website for the best chance of landing that role! We love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Venue Sourcing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Events Coordinator role. Highlight any relevant experience in event coordination or venue management, even if it's from a different context.
Craft a Compelling Cover Letter: Use your cover letter to showcase your passion for events and your organisational skills. Mention specific examples of how you've successfully managed multiple tasks or built strong client relationships in the past.
Show Off Your Attention to Detail: In both your CV and cover letter, demonstrate your keen eye for detail. This could be through mentioning how you’ve ensured accuracy in previous roles or how you’ve met tight deadlines without compromising quality.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our dynamic team!
How to prepare for a job interview at Rocking Zebra Milton Keynes
✨Know Your Events Inside Out
Before the interview, brush up on your knowledge of event coordination and venue management. Familiarise yourself with common industry terms and trends, as well as any recent events that have made headlines. This will show your passion for the role and help you engage in meaningful conversations.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed multiple tasks or met tight deadlines. Be ready to discuss how you prioritise tasks and ensure accuracy, especially when it comes to client SLAs and event logistics.
✨Demonstrate Your Negotiation Skills
Since negotiating rates is a key part of the role, come prepared with examples of past experiences where you successfully negotiated terms or solved problems. This will illustrate your proactive approach and confidence in handling challenging situations.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, upcoming projects, or how they stay updated with industry trends. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
