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For Companies At a Glance
- Tasks: Coordinate exciting events and manage client relationships in a fast-paced environment.
- Company: Join a dynamic team in a collaborative and supportive atmosphere.
- Benefits: Professional development opportunities and the chance to work with well-known clients.
- Why this job: Perfect for those who love events and want to make an impact.
- Qualifications: Strong organisational skills and a proactive approach are key.
- Other info: Flexible part-time hours with a focus on teamwork and growth.
Overview
Part Time Events Coordinator – Exciting Opportunity in a Fast-Paced Environment
22.5 hours (Wednesday – Friday 09:00-17:30)
Swindon
Negotiable
Are you a highly organised and detail-oriented professional with a passion for event coordination and venue management? We’re looking for an Events Coordinator to join our dynamic team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys building strong client relationships, and has a keen eye for operational excellence.
Key Responsibilities
- Manage multiple client enquiries, from initial contact to event completion.
- Coordinate all event logistics, including rooming lists, catering, and special requests.
- Ensure all deadlines and client SLAs are met with precision.
- Negotiate the best possible rates for clients while maintaining margin targets.
- Confidently check contracts and scrutinise event details to ensure accuracy.
- Utilise booking tools efficiently (training provided).
- Follow up with clients post-event to understand future requirements and ensure satisfaction.
- Manage invoicing and reconciliation processes accurately and in a timely manner.
- Build and maintain strong relationships with suppliers and partners.
- Stay up to date with industry trends by attending trade shows, supplier visits, and on-site inspections.
What We’re Looking For
- Experience in venue finding and event coordination is not essential but advantageous
- Strong organisational skills with the ability to multitask and prioritise.
- Excellent attention to detail and ability to work under pressure.
- A proactive approach, with the confidence to negotiate and problem-solve.
- Strong communication skills, both written and verbal.
- Proficiency in Excel, PowerPoint, and Word.
Why Join Us
- A collaborative, social, and supportive team environment.
- Opportunities for professional development, including industry events and training.
- The chance to work on exciting projects with well-established clients.
If you’re passionate about events and thrive in a fast-moving, client-focused role, we’d love to hear from you. Apply now!
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Part Time Venue Sourcing Administrator employer: Rocking Zebra Milton Keynes
Contact Detail:
Rocking Zebra Milton Keynes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Venue Sourcing Administrator
✨Tip Number 1
Network like a pro! Attend industry events, trade shows, and local meet-ups to connect with potential employers and other professionals. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Be proactive in your job search. Don’t just wait for job postings; reach out to companies you admire directly. A friendly email expressing your interest can make a lasting impression.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in event coordination and client relations.
✨Tip Number 4
Follow up after interviews with a thank-you note. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Part Time Venue Sourcing Administrator
Some tips for your application 🫡
Show Your Organisational Skills: Make sure to highlight your organisational skills in your application. We want to see how you manage multiple tasks and keep everything on track, just like you would in a fast-paced event environment.
Be Detail-Oriented: Attention to detail is key for this role. When writing your application, give examples of how you've ensured accuracy in past projects or events. This will show us that you can handle the nitty-gritty details we care about.
Communicate Clearly: Strong communication skills are a must! Use clear and concise language in your application. We want to see that you can convey your thoughts effectively, both in writing and verbally, as this is crucial for client interactions.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Rocking Zebra Milton Keynes
✨Know Your Stuff
Before the interview, make sure you understand the role of a Venue Sourcing Administrator inside out. Familiarise yourself with event coordination processes and think about how your skills can contribute to managing client enquiries and logistics.
✨Show Off Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks or projects. Highlight your attention to detail and ability to meet deadlines, as these are crucial for the role.
✨Practice Your Negotiation Techniques
Since negotiating rates is part of the job, prepare some scenarios where you had to negotiate in the past. This will show your proactive approach and confidence in problem-solving, which are key traits they’re looking for.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture, team dynamics, and upcoming projects. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
