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- Tasks: Join us as a Gallery Assistant, managing events and supporting operations in a vibrant art space.
- Company: Robilant + Voena is a dynamic gallery located in the heart of London, showcasing contemporary art.
- Benefits: Enjoy a full-time position with opportunities for growth and a creative work environment.
- Why this job: Be part of an exciting team, engage with art, and develop valuable skills in a supportive culture.
- Qualifications: Looking for organized, communicative individuals who can multitask and take initiative.
- Other info: Position requires occasional evening and weekend work; perfect for art enthusiasts!
The predicted salary is between 28800 - 43200 £ per year.
Job Opportunity
Gallery Assistant – FULL TIME
Robilant + Voena seeks a full-time gallery assistant located at 38 Dover Street, London.
Hours: 10 am – 6 pm, Monday – Friday, with occasional evening and weekend work as required.
Gallery Operations
– Work the front desk welcoming visitors and answering phone calls
– Ensure any needed stationery and office supplies are kept stocked
– Point of contact for building facility and providers
– Organize gallery events by arranging any catering, rentals, and dinner arrangements
– Organize client lists for events, prepare and distribute invitations, RSVPs, and follow-ups for clients and stakeholders
– Assist sales staff as needed
– Mail or ship various items as needed, such as paper invitations or catalogue orders
– Maintain an organised and tidy workplace
– Arrange travel and accommodation for artists and curators when necessary
Assistance: Head of Operations
1) Artlogic
– Update and maintain ArtLogic records regarding locations, consignment, import/export documents, COA
– Add new contacts and amend pre-existing contacts
– Create and maintain contact categories and lists
– Create new records for incoming artworks, notify appropriate colleagues as needed
– Upload consignment agreements to the relevant ArtLogic records
– Upload experts and internal condition reports on Articheck and ArtLogic
– Ask colleagues to fill their role specific information when there is missing data on an entry (e.g. financials, description, consignor)
– Update artwork locations and ensure consistency of location formula/phrasing
– Create lists of works in Artlogic for shipments, fairs, and exhibitions
– Create and maintain stock numbers
2) Stock
– Condition checking artworks using Articheck
– Organise local shipments/logistics
– Assist head of operations in handling artworks when needed
– Liaise with shipping service providers when requested
– Manage local artwork deliveries and collections
– Monitor consignment and loan agreements, track expiration of agreements and alert head of operations of upcoming expirations
– Prepare and update a shipping guide to facilitate the sales activity. Ensure to put the relevant import taxes, artwork status, average shipping time and costs, VAT
3) SharePoint
– Add logistic documents to art fair or exhibition folders when relevant so all information is easily accessible
Assistance: Partners
– Organize, maintain, and supply the two partners office space, ensuring a clean and functional workspace
– Book hotels, restaurants, flights, and other transportation for business trips
– Maintain and update partners’ calendars, send reminders
– Maintain, organize and categorise contacts within ArtLogic or similar CRM systems
– Compile and manage artwork lists
– Support ad hoc tasks and special projects as assigned
Skills and Competencies
– Organization skills: The individual needs to be highly organized with attention for details
– Communication: The individual should be an excellent communicator with the ability to talk to a wide range of people
– Project-oriented skills: The individual must be able to multitask, switching from customers facing situations to administrative projects as the need arises.
– Initiative-taking skills: being able to work independently and to discuss new potential projects with senior colleagues is also key to this position
Gallery Assistant employer: Robilant+Voena
Contact Detail:
Robilant+Voena Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Gallery Assistant
✨Tip Number 1
Familiarize yourself with the gallery's current exhibitions and artists. This knowledge will not only help you engage with visitors but also demonstrate your genuine interest in the gallery's work during any interactions.
✨Tip Number 2
Brush up on your organizational skills by practicing how to manage multiple tasks efficiently. Consider using tools like calendars or task management apps to simulate the fast-paced environment of a gallery.
✨Tip Number 3
Network within the art community in London. Attend local art events, openings, or talks to meet people who might provide insights or connections that could help you land this role.
✨Tip Number 4
Prepare to showcase your communication skills by practicing how to articulate your thoughts clearly and confidently. Role-playing scenarios where you interact with clients or colleagues can be very beneficial.
We think you need these skills to ace Gallery Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Gallery Assistant. Emphasize your organizational skills, communication abilities, and any previous experience in gallery or event management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the arts and your understanding of the gallery's mission. Mention specific experiences that demonstrate your ability to handle the tasks listed in the job description, such as organizing events or managing logistics.
Showcase Relevant Skills: In your application, clearly outline your project-oriented skills and initiative-taking abilities. Provide examples of how you've successfully managed multiple tasks or projects in previous roles, especially in customer-facing situations.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Gallery Assistant role.
How to prepare for a job interview at Robilant+Voena
✨Show Your Organizational Skills
Since the role requires strong organizational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you kept everything organized and on track.
✨Demonstrate Communication Abilities
As an excellent communicator is essential for this position, practice articulating your thoughts clearly. Be ready to share instances where you effectively communicated with diverse groups of people, whether in person, over the phone, or via email.
✨Prepare for Project-Oriented Questions
Expect questions that assess your ability to multitask and handle various responsibilities. Think of examples where you had to switch between customer-facing situations and administrative tasks, showcasing your adaptability and project management skills.
✨Exhibit Initiative and Independence
The gallery assistant role values initiative-taking skills. Prepare to discuss times when you took the lead on a project or proposed new ideas to improve processes. This will demonstrate your ability to work independently and contribute positively to the team.
