Office Manager/Personal Assistant

Some see a wall. We see the chance to open a door.

At Robertson, we see challenges, opportunities, and solutions our way. We’re bold enough to ask questions, brave enough to look at things differently, and confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure, and support services business. As the Director's PA/Office Manager, you’ll be part of a team that’s doing incredible things - for ourselves, for the built environment around us, and for a truly sustainable future.

Your new role

To provide full PA support to the MD and senior management team, combined with the administration support for all other staff:

• Provision of PA and secretarial support to Managing Director and Directors.
• Distribution of correspondence and actioning of mail where appropriate.
• Dealing with confidential letters/reports.
• Dealing with all telephone calls for Managing Director and Directors.
• Dealing with Directors’ expenses.
• Dealing with travel requirements, hotel bookings, and itineraries as required.
• Booking meeting rooms and arranging lunches/refreshments.
• Purchasing of office furniture and office supplies as required.
• Managing diary appointments and arranging meetings.
• Organisation of board meetings as required.
• Collation of papers for regional board meetings.
• Photocopying and binding board papers/reports.
• Minute-taking for meetings as required.
• Responsible for the smooth running of the office.
• Administrator for Robertzone – Central West Team Site page, ensuring all kept up to date and announcements communicated to the Team.
• Responsible for office health & safety.
• Fire warden and First Aider.
• Attend HR Consultation meetings as required to take minutes.
• Coordinate AXA health surveillance for the business; scheduling initial appointments, management of recall appointments, and recording of all information on HR database.
• Arranging inductions for new starts in the business as required.
• Arranging any maintenance work required in the office.
• Organising company events.
• Administration of sickness and holiday records.
• Working with Bid Manager to schedule Tender/Gateway Meetings, collate papers.

About you

We look for our office manager/personal assistant to be organized with strong verbal and communication skills. You will be approachable with a flexible nature. Microsoft Office skills will also be essential. Come show us your pro-active personality and help us work the Robertson way.

What's in it for me

Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment of growth, innovation, and high performance.

• We listen: Listening enables us to work positively and collaboratively, and gives customers, partners, and colleagues the assurance that their voices are always heard.
• We are professional: Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.
• We take responsibility: Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
• We are determined to succeed: Every challenge is an opportunity. We work collaboratively and focus on safety, productivity, and quality to find solutions we can be proud of and that provide a positive, lasting benefit.
• We are one team: We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

For more information on our principles and culture, please visit: Robertson Culture

Benefits of working with Robertson:

• 33 days annual leave (pro-rata for part-time or FTC positions, increases with length of service)
• Salary Sacrifice Pension Scheme
• Life Assurance
• Cycle to Work Scheme
• Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
• Annual Flu Vaccine
• Access to E-Learning
• Health & Wellbeing Support
• Life Management & Financial Support

Diversity & Inclusion: When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations, and more - so whoever you are, we hope you’ll see things our way, too.

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way, submit your CV.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.