At a Glance
- Tasks: Coordinate small works projects and provide essential admin support to the team.
- Company: Join Robertson Facilities Management, a leader in sustainable facilities services.
- Benefits: Enjoy 33 days annual leave, private pension, and discounts with retailers.
- Other info: Flexible working hours and opportunities for professional development.
- Why this job: Be part of a growing team making a real impact in the community.
- Qualifications: Experience in construction or facilities management is a plus.
The predicted salary is between 22950 - 28050 £ per year.
Overview
Care. Initiative. Pride. We see more than just high standards.
Location: Kenton College, Drayton Road, Newcastle-upon-Tyne, NE3 3RU
Working hours: 38.75 hours per week, flexibility required, typical hours 8am to 4:15pm
Contract: Permanent
Robertson Facilities Management (RFM) provides hard and soft FM services, grounds maintenance and energy services for single and multi-site locations throughout the UK. We work across sectors including education, healthcare, emergency services and commercial, assuring our customers of high-quality, best value and a sustainable approach.
Your new role
What you’ll do:
- The Small Works Coordinator provides administration and project support to the Client Contract, managing the Authority Notice of Change (ANC) and Lifecycle procurement and works to ensure all open requests are managed in line with any contractual obligations.
- Review submitted works relating to ANC or lifecycle works and assist with the procurement and delivery of the works.
- File Management both electronic and hard copy, including the maintenance of the ANC and lifecycle trackers, collation of all information relating to quoted ANC and Lifecycle works and management of all job specific paperwork from sub-contractors.
- Chase/escalate to management team any open requests that require attention.
- Contact Sub-Contractors and Supply Chains as required for progress updates.
- Documents relating to Lifecycle and ANC are uploaded onto Robertzone SharePoint and all trackers to be updated.
- Collate and review invoices received from sub-contractors to ensure they are in line with agreed commercial terms and the values.
- Ensure finance information is loaded on to relevant system and uploaded to the client portal.
- Support on finance activities including ordering of works and processing of invoices.
- Work with the management team to ensure rechargeable work is understood, captured, properly recorded, managed in line with contract protocol, and recognised for recharging purposes.
- Support the management team with the production of month end reporting for client issue.
- Operate always with safe working practices with due regard to Health and Safety regulations, CDM, COSHH, waste disposal, etc in accordance with legislative requirements, policies, and procedures of RFM.
- Support the North East region contracts, where applicable in a similar capacity.
- Carry out any other duties assigned by the Management Team in connection with RFM’s operational and administrative requirements.
What you’ll need:
- Previous experience or a good understanding of the Construction sector.
- Previous work experience with appropriate level of qualification.
- An understanding of Facilities Management.
- A desire to work towards higher Construction/ FM qualifications.
- Excellent communication skills and experience in customer care.
- A flexible approach to work, able to adapt to peaks and troughs in demand and be well-organised.
- Good level of computer literacy. Able to operate IT systems.
- The successful candidate will require an Enhanced DBS with Child Barred List check before starting in the job.
Who we’re looking for:
People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be committed to understanding the needs of our customers and work collaboratively towards our shared goals; get the best from teams and individuals, be confident in your decisions, and calm and quick to adjust to unexpected challenges; and help us make progress towards a sustainable future for ourselves and our communities.
What’s in it for you?
In addition to the hourly rate, we offer a wide range of rewards and benefits:
- 33 days annual leave
- Private pension
- Life assurance
- Cycle to Work scheme
- Rewards platform for discounts with retailers, supermarkets, restaurants and more
- Annual flu vaccine
- Free Health & Wellbeing advice
When it comes to diversity and inclusion, we see things differently at Robertson. We’re a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That’s why we’re working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.
Apply now
If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you.
Small Works Coordinator in Newcastle employer: Robertson
At Robertson Facilities Management, we pride ourselves on fostering a supportive and inclusive work environment that values care, initiative, and pride. As an Administration and Finance Manager, you will benefit from a comprehensive rewards package, including 33 days of annual leave, a private pension, and opportunities for professional growth within the UK's largest family-owned construction and support services business. Join us in Middlesbrough, where your contributions will directly impact our commitment to delivering exceptional service and creating a sustainable future.
