Document Controller in Elgin

Some see emptiness. We see a blank canvas.

Location: Elgin

At Robertson, we see challenges, opportunities, and solutions our way. We’re bold enough to ask questions, brave enough to look at things differently, and confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure, and support services business. As a Document Controller, you’ll be part of a team that’s doing incredible things – for ourselves, for the built environment around us, and for a truly sustainable future.

Your new role

What you’ll do:

• Efficiently manage the project data, drawings, and correspondence
• Automate and control review and approval processes
• Easily share large quantities of documents with all involved
• Identify process bottlenecks, speed workflows, and build audit trails
• Check quality of documents and monitor processes
• Set up project filing systems in conjunction with Robertson guidelines
• Document Coordinator for all CDE documentation/drawings
• Advanced system user/trainer – SMARTWaste & COINs
• Advanced CDE user/trainer – Asite, BIM 360 & ACC platforms
• Promote and work to RMS
• Assist Project Office Lead at Information Management Meetings with any relevant documentation
• Assist site teams with project documentation usage and compliance within the RMS
• Assist in Best Practice and Lessons Learned
• Ensure all CDE documentation is archived at the end of the project
• Advise/assist site teams with the archiving of site documentation
• Deputise for other Document Controllers when required

What you’ll need:

• Previous administration experience within a busy office or site environment
• Strong IT skills with a good knowledge of Microsoft Office
• Full UK driving license
• Ability to work unsupervised whilst maintaining a high level of work and good attention to detail
• Good organisational skills with the ability to multitask and prioritise your own workload
• Excellent communication and problem-solving skills
• Experience in working with Common Data Environment Systems in a document controller capacity (Autodesk, Asite, Viewpoint etc.) is desirable

Who we’re looking for:

People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be polite and respect other people’s opinions; look for opportunities to learn; understand that processes and procedures really do matter; positively represent Robertson and contribute to the success of your team and our business.

What's in it for me

Our Principles - The Robertson Way

Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment of growth, innovation, and high performance.

• We listen: Listening enables us to work positively and collaboratively, and gives customers, partners, and colleagues the assurance that their voices are always heard.
• We are professional: Our mix of prudence and diligence, care, and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.
• We take responsibility: Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
• We are determined to succeed: Every challenge is an opportunity. We work collaboratively and focus on safety, productivity, and quality to find solutions we can be proud of and that provide a positive, lasting benefit.
• We are one team: We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

For more information on our principles and culture, please visit: Robertson Culture

Benefits of working with Robertson:

• 33 days annual leave (pro-rata for part-time or FTC positions, increases with length of service)
• Salary Sacrifice Pension Scheme
• Life Assurance
• Cycle to Work Scheme
• Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
• Annual Flu Vaccine
• Access to E-Learning
• Health & Wellbeing Support
• Life Management & Financial Support

Diversity & Inclusion: When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations, and more - so whoever you are, we hope you’ll see things our way, too.

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way, submit your CV.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.