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For Companies At a Glance
- Tasks: Manage project data and documents while streamlining workflows and ensuring quality.
- Company: Join Robertson, the UK's largest family-owned construction and infrastructure business.
- Benefits: Enjoy 33 days annual leave, pension scheme, life assurance, and wellness support.
- Other info: Diverse and inclusive workplace with excellent growth opportunities.
- Why this job: Be part of a team making a real impact on sustainable projects.
- Qualifications: Previous admin experience, strong IT skills, and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Some see emptiness. We see a blank canvas.
Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure, and support services business. And as a Document Controller you’ll be part of a team that’s doing incredible things – for ourselves, for the built environment around us, and for a truly sustainable future.
Your new role
What you’ll do:
- Efficiently manage the project data, drawings and correspondence
- Automate and control review and approval processes
- Easily share large quantities of documents with all involved
- Identify process bottlenecks, speed workflows and build audit trails
- Check quality of documents and monitor processes
- Set up project filing systems in conjunction with Robertson guidelines
- Document Coordinator for all CDE documentation / drawings
- Advanced system user/trainer – SMARTWaste & COINs
- Advanced CDE user/trainer – Asite, BIM 360 & ACC platforms
- Promote and work to RMS
- Assist Project Office Lead at Information Management Meetings with any relevant documentation
- Assist site teams with project documentation usage and compliance within the RMS
- Assist in Best Practice and Lessons Learned
- Ensure all CDE documentation is archived at the end of Project
- Advise/assist site teams with the archiving of site documentation
- Deputise for other Document Controllers when required
What you’ll need:
- Previous administration experience within a busy office or site environment.
- Strong IT skills with a good knowledge of Microsoft Office.
- Full UK driving license.
- Ability to work unsupervised whilst maintaining a high level of work and good attention to detail.
- Good organisational skills with the ability to multitask and prioritise your own workload.
- Excellent communication and problem-solving skills.
- Experience in working with Common Data Environment Systems in a document controller capacity (Autodesk, Asite, Viewpoint etc) is desirable.
Who we’re looking for:
People are at the heart of everything we do and achieve at Robertson. To fit right into the team you’ll be polite and respect other people’s opinions; look for opportunities to learn; understand that processes and procedures really do matter; positively represent Robertson and contribute to the success of your team and our business.
What's in it for me
Our Principles - The Robertson Way
Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment of growth, innovation and high performance.
- We listen: Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.
- We are professional: Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.
- We take responsibility: Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
- We are determined to succeed: Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.
- We are one team: We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.
For more information on our principles and culture, please visit: Robertson Culture
Benefits of working with Robertson:
- 33 days annual leave (pro-rata for part time or FTC positions, increases with length of service)
- Salary Sacrifice Pension Scheme
- Life Assurance
- Cycle to Work Scheme
- Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
- Annual Flu Vaccine
- Access to E-Learning
- Health & Wellbeing Support
- Life Management & Financial Support
Diversity & Inclusion: When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.
If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way, submit your CV.
This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.
Document Controller employer: Robertson
Contact Detail:
Robertson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Robertson’s values and projects. Show them you’re not just another candidate; demonstrate how your skills align with their mission and how you can contribute to their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Robertson family.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Document Controller role. Highlight your previous administration experience and any relevant IT skills, especially with Common Data Environment Systems.
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. Use your application to demonstrate how you've successfully managed documents or processes in the past, ensuring quality and compliance.
Communicate Clearly: Your written application should be clear and concise. Use straightforward language and structure your information logically, making it easy for us to see why you’d be a great fit for the team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join Team Robertson!
How to prepare for a job interview at Robertson
✨Know Your Documents
As a Document Controller, you'll be handling a lot of project data and documentation. Make sure you familiarise yourself with the types of documents you'll be managing. Bring examples of how you've previously organised or improved document management processes to the interview.
✨Show Off Your IT Skills
Since strong IT skills are crucial for this role, be prepared to discuss your experience with Microsoft Office and any Common Data Environment Systems you've used. If you can, demonstrate your proficiency with specific tools like Autodesk or Asite during the interview.
✨Emphasise Teamwork
Robertson values collaboration, so highlight your ability to work as part of a team. Share examples of how you've contributed to team success in previous roles, especially in busy office or site environments. This will show that you understand the importance of being part of 'Team Robertson'.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company culture, the team you'll be working with, and how they define success in the Document Controller role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.