At a Glance
- Tasks: Coordinate site administration, manage documents, and support management with reports and meetings.
- Company: Dynamic construction firm in the West Midlands with a focus on teamwork.
- Benefits: Opportunity for career development and a supportive work environment.
- Other info: Join a friendly team and enjoy a variety of tasks in a fast-paced setting.
- Why this job: Make an impact by improving document management processes and ensuring compliance.
- Qualifications: Experience with CDE platforms and strong Microsoft Office skills required.
The predicted salary is between 30000 - 40000 £ per year.
An urgent new vacancy has been created to appoint a talented and experienced Document Controller / Site Administrator / Administrator / Senior Administrator in the West Midlands.
Candidates with a construction related background are naturally of particular interest, HOWEVER we will give equal consideration to those from a civils or building services document control background.
You will be efficiently undertaking and coordinating site related administration duties on a project, whilst also providing admin support to management..
As well as document control, you will also coordinate meetings, the collation of reports and the follow up of actions.
Whilst you will create and maintain a robust filing and archive system, you will also ensure full compliance and ISO accreditations.
Working primarily within a Common Data Environment (CDE), you will ensure compliance with project protocols (such as ISO 19650)
Other areas in addition to maintaining site records will include weekly progress reports, assisting the Health and Safety team in audit processes and to record safety documentation.
Candidates of high interest will have Viewpoint, Aconex, Procore, or Autodesk Construction Cloud experience.
As a minimum, we require knowledge of at least one major CDE platform (e. g., Viewpoint, BIM 360, Procore).
Skilled experience using Microsoft Office, particularly Excel is essential.
Ongoing duties will also include improving the document management process, giving you autonomy to make a difference from your previous administration experience.
Candidates applying will naturally be proficient in using Microsoft Office 365, have exceptional organisational skills as well as excellent written and communication skills.
Working with a friendly and approachable team, this role offers genuine development and a step up for the right person who is organised, has excellent IT skills, skilled administration experience and enjoys variety.
Please forward your CV for immediate consideration and ensure any relevant skills and experience is included for a chance to secure an interview ASAP
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Birmingham
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Robertson Stewart Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Robertson Stewart Ltd.
We think you need these skills to ace Document Controller in Birmingham
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Robertson Stewart Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
