At a Glance
- Tasks: Coordinate small works projects and provide essential admin support to the team.
- Company: Join Robertson Facilities Management, a leader in sustainable facilities services.
- Benefits: Enjoy 33 days annual leave, private pension, and discounts on shopping.
- Other info: Flexible working hours and opportunities for career development await you.
- Why this job: Be part of a growing team making a real impact in the community.
- Qualifications: Experience in construction or facilities management is a plus.
The predicted salary is between 22950 - 28050 £ per year.
Overview
Care. Initiative. Pride. We see more than just high standards.
Location: Kenton College, Drayton Road, Newcastle-upon-Tyne, NE3 3RU
Working hours: 38.75 hours per week, flexibility required, typical hours 8am to 4:15pm
Contract: Permanent
Robertson Facilities Management (RFM) provides hard and soft FM services, grounds maintenance and energy services for single and multi-site locations throughout the UK. We work across sectors including education, healthcare, emergency services and commercial, assuring our customers of high-quality, best value and a sustainable approach.
Your new role
What you’ll do:
- The Small Works Coordinator provides administration and project support to the Client Contract, managing the Authority Notice of Change (ANC) and Lifecycle procurement and works to ensure all open requests are managed in line with any contractual obligations.
- The role holder provides a timely and effective service as a critical part of the Contract Management team.
- Review submitted works relating to ANC or lifecycle works and assist with the procurement and delivery of the works.
- File Management both electronic and hard copy, including the maintenance of the ANC and lifecycle trackers, collation of all information relating to quoted ANC and Lifecycle works and management of all job specific paperwork from sub-contractors.
- Chase/escalate to management team any open requests that require attention.
- Contact Sub-Contractors and Supply Chains as required for progress updates.
- Documents relating to Lifecycle and ANC are uploaded onto Robertzone SharePoint and all trackers to be updated.
- Collate and review invoices received from sub-contractors to ensure they are in line with agreed commercial terms and the values.
- Ensure finance information is loaded on to relevant system and uploaded to the client portal.
- Support on finance activities including ordering of works and processing of invoices.
- Work with the management team to ensure rechargeable work is understood, captured, properly recorded, managed in line with contract protocol, and recognised for recharging purposes.
- Support the management team with the production of month end reporting for client issue.
- Operate always with safe working practices with due regard to Health and Safety regulations, CDM, COSHH, waste disposal, etc in accordance with legislative requirements, policies, and procedures of RFM.
- Support the North East region contracts, where applicable in a similar capacity.
- Carry out any other duties assigned by the Management Team in connection with RFM’s operational and administrative requirements.
What you’ll need:
- Previous experience or a good understanding of the Construction sector.
- Previous work experience with appropriate level of qualification.
- An understanding of Facilities Management.
- A desire to work towards higher Construction/ FM qualifications.
- Excellent communication skills and experience in customer care.
- A flexible approach to work, able to adapt to peaks and troughs in demand and be well-organised.
- Good level of computer literacy.
- Able to operate IT systems.
The successful candidate will require an Enhanced DBS with Child Barred List check before starting in the job.
Who we’re looking for:
People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be committed to understanding the needs of our customers and work collaboratively towards our shared goals; get the best from teams and individuals, be confident in your decisions, and calm and quick to adjust to unexpected challenges; and help us make progress towards a sustainable future for ourselves and our communities.
What's in it for me
In addition to the hourly rate, we offer a wide range of rewards and benefits:
- 33 days annual leave
- Private pension
- Life assurance
- Cycle to Work scheme
- Rewards platform for discounts with retailers, supermarkets, restaurants and more
- Annual flu vaccine
- Free Health & Wellbeing advice
When it comes to diversity and inclusion, we see things differently at Robertson. We’re a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That’s why we’re working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.
Small Works Coordinator in Newcastle upon Tyne employer: Robertson Group
At Robertson Facilities Management, we pride ourselves on being an exceptional employer, offering a supportive work culture that values collaboration and accountability. As an Administration and Finance Manager, you'll enjoy generous benefits such as 33 days of annual leave, a private pension, and access to a rewards platform, all while contributing to meaningful projects in a family-owned company dedicated to sustainability and community well-being. Join us in Redcar, where your skills will be nurtured, and your contributions will make a real difference.
StudySmarter Expert Advice🤫
We think this is how you could land Small Works Coordinator in Newcastle upon Tyne
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Robertson Group, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Small Works Coordinator at Robertson Group.
We think you need these skills to ace Small Works Coordinator in Newcastle upon Tyne
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Robertson Group
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
